Aircraft Sourcing Specialist

VistaJet Limited; Greater London; Hybrid; GBP 30,000 - GBP 45,000; Full time

Job summary

A leading private aviation company located in the United Kingdom is seeking a Sourcing Specialist to join its team. This hybrid role involves sourcing aircraft availability, collaborating with various departments, and maintaining meticulous records. The ideal candidate will have over a year of experience in the private aviation sector, strong problem-solving abilities, and effective communication skills. This is an exciting opportunity to be part of a dynamic environment focused on providing exceptional flight solutions.

Qualifications

• 1+ year of experience in private aviation or high-end travel.
• Strong problem-solving skills and attention to detail.
• Composed decision-making in high-pressure situations.

Responsibilities

• Source aircraft availability from the charter market.
• Collaborate with internal departments to respond to requests.
• Negotiate with partner operators for best-value aircraft.

Skills

Problem-solving skills

Attention to detail

Strong communication skills

Composure in high-pressure situations

Ability to work cross-functionally

Growth mindset

Tools

Avinode

Salesforce

Job description

Location : Postcode W1J 5EU

Location : Address Line 1 52 Charles Street

Position Type Permanent Full-Time

Work Base Hybrid

Category Client Services

Brand Vista Global

Job Profile

Vista is leading the change in providing the most advanced flight solutions at the very best value – anytime, anywhere. Through flights organized by its VistaJet and XO branded services, Vista Global is the largest charter operator by hours flown in a highly fragmented private aviation industry.

This is a 24/7, shift-based function within the Visa Global Sourcing team. The Sourcing Specialist is responsible for identifying market availability and providing aircraft options at short notice or in advance. The role supports both Vista and XO products and plays a key part in delivering world-class solutions across Sales and Client Services.

Your Responsibilities

• Source aircraft availability from the charter market and coordinate with Fleet Sales on global fleet pricing.
• Collaborate with internal departments, including Fleet Sales, Fleet Planning, Client Services, Sales, and Operational teams - to respond to aircraft requests and coordinate follow-ups.
• Operate in alignment with recovery SOPs and partner with key stakeholders.
• Provide solutions within service timelines and budget constraints.
• Maintain data integrity through timely documentation and updates across internal systems.
• Keep clear records of sourcing activity to support audits, case reviews, and reporting
• Negotiate with partner operators to secure the best-value aircraft with strong margin performance.
• Finalize contracts for off-fleet solutions and ensure invoice accuracy.
• Support de-risking strategies as directed by the Fleet Planning and Sourcing leadership teams.
• Engage in ongoing learning and development to scale with company and industry growth and expand sourcing capabilities.

Required Skills, Qualifications, and Experience

• 1+ year of experience in private aviation, high end travel, or similarly demanding industries.
• Strong problem-solving skills and attention to detail.
• Demonstrated composure and sound decision making in high-pressure or time-sensitive situations.
• Growth mindset with a continuous improvement approach.
• Strong communication skills and ability to work cross-functionally across global teams.
• Comfortable working in a shift-based, fast-paced environment.
• Experience working with sourcing platforms such as Avinode, Salesforce and similar tools.