Office & Facilities Coordinator

Opustech; Reigate; On-site; GBP 29,000 - GBP 32,000; Full time

Job summary

A leading Managed Service Provider in Reigate is looking for an Office and Facilities Coordinator to manage daily operations and create an inspiring office environment. This full-time role requires experience in office or facilities management, excellent organizational skills, and proficiency in Microsoft Office. The position offers a salary of £29-£32k DOE, along with extensive benefits including private healthcare and training pathways, making it ideal for someone looking to grow their career in a dynamic workplace.

Benefits

Comprehensive Private Healthcare

Pension and life insurance

Paid volunteering days

Monthly recognition for outstanding performance

Daily breakfasts in the office

Qualifications

• Experience in an office or facilities-focused role.
• Understanding of health and safety regulations.
• Ability to manage office operations effectively.

Responsibilities

• Coordinate daily office operations and health safety compliance.
• Organize meetings and manage visitor arrangements.
• Plan and deliver company events and volunteer days.

Skills

Office or facilities management experience

Knowledge of facilities management best practices

Excellent organisational skills

Proficiency in Microsoft Office Suite

Event planning and delivery experience

Education

At least 5 GCSEs including Maths and English

Job description

Overview

Imagine yourself in a role where your professional growth and creativity are championed every step of the way. Opus is the UK’s largest independent Managed Service Providers, recently ranked as “World class” by the Best Companies to work for awards.

Be a key player in our People team

The Office and Facilities Co ordinator plays a vital role in keeping our workplace running smoothly and creating an environment where everyone can do their best work. You’ll help foster a safe, organised, and inspiring office atmosphere that boosts productivity, teamwork, and employee experience.

Responsibilities

• Coordinating daily office operations and procedures, ensuring we meet all health and safety requirements
• Welcoming and onboarding new starters to the office environment
• Managing the scheduling and organisation of meetings and visitor arrangements
• Managing, planning and delivering company events — making sure every detail contributes to a great experience
• Managing our giving back/volunteering days with colleagues and partner charities
• Taking care of office maintenance, facilities, equipment, kitchen stock, and deliveries
• Building positive relationships with facilities providers, landlords, and other stakeholder
• Supporting the collection and organisation of employee, supplier, and subcontractor documentation
• Coordinating hotel bookings for staff

Details

25 Days Holiday + 8 Bank Holidays
Full time office-based position in Reigate, Surrey
£29-£32k DOE

Other organisations may call this role Office Assistant, Executive Assistant, Operations Co-ordinator, Facilities Assistant or Office Administrator

Qualifications

The talents we are excited to see

You will have the following experience/skills:

• Previous experience in an office or facilities-focused role
• An understanding of facilities management best practice, including health and safety
• Confidence in managing office operations and ensuring equipment and facilities are well maintained
• Excellent organisational skills, with the ability to prioritise and multitask
• Good working knowledge of Microsoft Office Suite
• A proactive, solutions-focused mindset
• Experience supporting or running events — planning, organising, and delivering
• Familiarity with ISO processes or supplier/subcontractor documentation (desirable)
• At least 5 GCSEs, including Maths and English

Your exclusive benefits

• A comprehensive Private Healthcare and Cash Plan
• Pension and life insurance
• Entry to the £3,000 quarterly Dreamball draw
• Personalised training and development pathways
• Regular fully funded companywide events
• Monthly ‘outstanding performer’ accolades
• Enriching paid volunteering days
• A rewarding Refer a friend scheme (£1,000)
• The flexibility to adjust your holiday allowance (25 days pa)
• Complimentary daily breakfasts in the office

Values

Where your values align with ours

• Work together to win together
• Be brave and think differently
• Own it and never give up
• Strive to be the best
• Stay curious and keep learning

About Opus

Meet Opus
Established in 1992, we are different to the rest, priding ourselves on being a customer-driven and service-led technology provider. Our focus is delivering tailored technology with purpose and building long-term partnerships with our clients.

In 2023, we launched the next phase of our ambitious growth strategy with the goal of doubling our turnover by 2026. We\'re on track to meet this target, and we\'re seeking top talent like you to join us on this exciting journey.

By joining Opus, you embark on an exhilarating journey filled with impactful projects and continuous professional development, empowering you to expand your expertise and leave a significant mark on businesses nationally.

If you\'re ready to be part of a dynamic team and help us reach new heights, we\'d love to hear from you.