Document Controller - Havant Thicket

Portsmouth Water Ltd; Havant; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading water utility provider is seeking a proactive Document Controller to support the Havant Thicket Reservoir project. This entry-level role demands efficient document management and communication skills, ensuring smooth project workflows. The company offers flexible working arrangements and a competitive benefits package. Applicants must have document control experience, a full UK driving license, and a commitment to organizational excellence.

Benefits

27 days of annual leave plus bank holidays

Generous pension scheme (up to 15% contribution)

Non-contractual bonus (up to 6% of salary)

Enhanced maternity, paternity, and adoption leave

Life assurance scheme (4× salary lump sum)

Comprehensive wellbeing support

Exclusive discounts at thousands of retailers

Qualifications

• Proven document control experience in a construction environment using electronic document management systems.
• Full Clean UK Driving Licence required.
• Experience in document management in a construction or water industry environment.

Responsibilities

• Monitor the client contract administration system.
• Assist with the production of reports as required.
• Audit projects to ensure adherence to management plans.

Skills

Document control experience in a construction environment

Communication and engagement skills

Organisational and self-management skills

Analytical skills

Tools

Electronic document management systems

Common data environments

Autodesk Construction Cloud

SharePoint

Job description

Document Controller - Havant Thicket
Portsmouth Water

We’re making a difference: Together, we can ensure that there is enough water for everyone, now and in the future.

Overview

Portsmouth Water is seeking a proactive and detail‑driven Document Controller to support the delivery of the Havant Thicket Reservoir project. Working closely with the HTR Lead Document Controller, project team and key contractors, this role ensures the smooth flow, quality and accuracy of project information, maintains robust information‑management processes and supports effective coordination across stakeholders.

What you will be doing

• Monitor the client contract administration system and interactions with contractor‑provided Common Data Environment.
• Flag document issues and closely monitor progress in workflow procedures, expediting comment returns to contractors where required.
• Assist with the production of reports as required.
• Audit projects and documents to ensure adherence to the processes within the project management plan and Information Management Plan.
• Build and maintain good working relationships with all contractor document controllers.
• Support and manage the Common Data Environment (CDE) (Autodesk Construction Cloud).
• Support and assist with management of HTR SharePoint.
• Attend related weekly meetings to update on progress of documentation.
• Provide holiday cover for the HTR Lead Document Controller as required.
• Liaise with internal Portsmouth Water departments to support and share project information back with the business.
• Co‑locate between site offices as required.

What we expect

• Proven document control experience in a construction environment using electronic document management systems/common data environments.
• Ability to communicate, engage and support all members of the project team.
• Polite and confident manner.
• Good organisation and self‑management skills.
• Resilience and the ability to work to deadlines.
• Willingness to share and discuss ideas for improving existing processes.
• Good analytical skills, with the ability to review documents and provide constructive recommendations.
• Full Clean UK Driving Licence.
• Experience in document management in a construction or water industry environment.

Flexible working

We recognise people want to work in a variety of different ways and are happy to consider flexible working arrangements. Please feel free to discuss your preferences during the interview.

Equal opportunities

We’re committed to equality, diversity and inclusion, and we actively encourage applications from all sections of society.

Please be aware that the Company has a responsibility to ensure that all employees are eligible to live and work in the UK.

Benefits

• 27 days of annual leave plus bank holidays.
• Generous pension scheme, with a contribution of up to 15% of your basic salary.
• Non‑contractual bonus of up to 6% of your basic salary, linked to company performance.
• Enhanced maternity, paternity and adoption leave and pay.
• All expenses covered summer and winter social events.
• Life assurance scheme with 4× salary lump sum benefit.
• Comprehensive wellbeing support – confidential mental health and wellbeing advice 24/7 via the Employee Assistance Programme and virtual GP service (8 am–10 pm, 7 days a week). HealthHero app available.
• Exclusive discounts at thousands of retailers, including Electric Vehicle Scheme (after 1 year) and Cycle to Work Scheme.

Job details

• Seniority level: Entry level
• Employment type: Full‑time
• Industry: Utilities – Administrative

Location

Havant, Hampshire, United Kingdom