Divisional Management Team Administrator/ Secretary

Transformationunitgm; Wales; On-site; GBP 22,000 - 29,000; Full time

Job summary

A prominent health organization in North Wales is seeking a Divisional Management Team Administrator/Secretary. The ideal candidate should possess excellent organisational skills and be able to engage with colleagues effectively. Responsibilities include minute taking, managing medical records, and providing comprehensive administrative support. Applicants must have relevant qualifications and experience, including proficiency in Microsoft Office. This role offers a dynamic work environment with a commitment to equality and diversity.

Benefits

Family-friendly benefits

Work-life balance policies

Qualifications

• Good attention to detail and interpersonal skills.
• Ability to manage workload efficiently.

Responsibilities

• Provide secretarial and administrative support to the management team.
• Take minutes and maintain action logs for meetings.
• Handle medical records and ensure confidentiality.

Skills

Organisational skills

Effective communication skills

Problem solving abilities

Supervisory skills

Ability to manage change

Education

Maths/English GCSE or equivalent

Audio Typing RSA III or equivalent

Typewriting/Word Processing qualification - RSA III or equivalent

NVQ 2 administration or equivalent experience

ECDL Qualification or equivalent

Tools

Microsoft Office or equivalent

Job description

Divisional Management Team Administrator/ Secretary

Band 4

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job overview

We are looking for a dynamic, organised and flexible individual to join our administration team within the Cancer Division.

The successful candidate will possess excellent organisational skills and have the ability to engage with colleagues at all levels to provide an efficient, comprehensive secretarial and administrative service to the Cancer Divisional Management Team.

The post holder will be responsible for minute taking, action logs of various meetings and other annotation and medical records handling, filing, and other administrative tasks as necessary. Audio typing would be advantageous.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.

The post holder will be required to maintain strict confidentiality and will be expected to deal with patients, carers, relatives, medical staff and other visitors to the Health Board, in person and in writing, with courtesy and discretion.

RSA Stage II or equivalent skills are required together with experience of MS Office and knowledge of the hospital administration systems would be desirable. Previous secretarial and administration experience would be advantageous. The ability to speak Welsh would be desirable.

For further information, please contact Laura Vernon, Divisional Deputy General Manager on [emailprotected] 07557312397 or Cheryl Goodall, Site Specialty Manager 07971996620 / 03000 844557 or via email [emailprotected].

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

• Maths/English GCSE or equivalent
• Audio Typing RSA III or equivalent
• Typewriting/Word Processing qualification - RSA III or equivalent.
• NVQ 2 administration or equivalent experience
• ECDL Qualification or equivalent

Experience

• Experience of general office procedures.

Skills

• Organisational skills.
• Excellent organisational skillsEffective communication skills, both written and verbal.
• Problem solving abilities
• Supervisory skills
• Ability to manage change

Knowledge

• Microsoft Office or equivalent.
• Knowledge of Medical Terminology

PERSONAL QUALITIES

• Good presentation.
• Ability to work in a team/work unsupervised.
• Friendly and approachable. Confident.
• Ability to cope with distressing situations.
• Sensitive and professional approach to dealing with patients/public
• Evidence of lifelong learning
• Flexibility in meeting service needs.

OTHER RELEVANT REQUIREMENTS

• Diplomacy.
• Ability to work on own initiative
• Ability to work under pressure
• Confidentiality

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.