Creative Studio Administrator (Maternity Cover)

Personio GmbH; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A creative agency in London is seeking a Creative Studio Administrator to support the team during a maternity cover. The ideal candidate should have a strong background in Excel and be highly organized. Responsibilities include handling administrative tasks, managing correspondence, and maintaining databases. This full-time role offers a salary of around £30,000 plus a bonus scheme, travel allowance, and generous leave policies, nurturing a supportive work environment.

Benefits

Bonus scheme

£1k yearly London travel allowance

25 days annual leave plus bank holidays

Life Insurance

Flexible working

Employee Assistance Programme

Qualifications

• Strong background working in Excel.
• Very organised.
• Keen and concise communicator.
• Basic accounting background.

Responsibilities

• Conduct administrative duties such as payment requests and delivery logistics.
• Deal with incoming and outgoing correspondence.
• Review deadlines and relay them to the team.
• Data entry and database maintenance.
• Compile reports for ongoing projects.

Skills

Strong background working in Excel

Very organised

Keen and concise communicator

Basic accounting background

Job description

Creative Studio Administrator (Maternity Cover)

Fixed-term (UK and Ireland), Full-time – London Warehouse

30,000 £ per year

Role Description

We are excited to offer the opportunity to join our team at BUILDHOLLYWOODs Creative Studio on a 12-month fixed term contract as our Administrator is expecting a baby. As a team we are responsible for realising a wide variety of creations, from 3‑Dimensional billboards to full set installations. Based in our studio at NW10, this position is best suited for somebody who has strong organisational skills and wants to find themselves surrounded in a creative environment. As the Administrator you will be integral to the team’s workflow and be accountable for all administrative aspects, greatly contributing to our teams success.

What you'll be doing

• Conducting administrative duties for the team such as payment requests, delivery logistics, credit card payments, refunds, returns, petty cash and budgets.
• Dealing with incoming and outgoing correspondence.
• Reviewing, updating and relaying outstanding deadlines to the team.
• Data entry, retrieval, and database maintenance.
• Conducting spending reviews for projects.
• Filing and archiving receipts for projects and raising PO’s.
• Creating and managing documents, spreadsheets, and presentations.
• Costing documents, receipt filing, invoice processing, credit card management, and assisting on RAMS documentation.
• Compiling reports (individual costs for all ongoing projects)
• Scheduling meetings, taking minutes, and arranging conferences and events.
• Speaking to customers and clients to answer queries and resolve issues.

About you

• Strong background working in Excel.
• Very organised
• Keen and concise communicator
• Basic accounting background
• Previous credit card holder (nice to have but not necessary)
• Diligent and thorough filing
• Great at working within a team, and solitary when necessary.

Benefits

• Salary of circa £30k plus bonus scheme to share in company success.
• £1k yearly London travel allowance
• 25 days annual leave, plus bank holidays and an additional day off to celebrate your birthday (incrementally rising to 30 days after 5 years’ service).
• Life Insurance and Group Income Protection with Canada Life.
• Flexible working – to help you achieve that all-important work-life balance
• Access to our Employee Assistance Programme (EAP)
• Family is important to us, so we have a range of inclusive family-friendly policies in place, including enhanced leave to support you during those important times.

Our values

Our values are really important to us. Below is a brief overview, but we’d love to tell you more!

• AUTHENTIC – We believe that we are at our strongest and most creative when everyone can be their authentic selves. We treat everyone with respect, share our own differences and unique perspectives and feel proud of them. We are confident to pursue our passions.
• CARE – We take care in what we do, we are meticulous in the execution of our tasks, care for our craft is what sets us apart from the competition. We care about the world around us and how we affect it, we strive to reduce our impact, make positive contributions and improve the environments we work in. We care about our own wellbeing and each other’s, we provide support, knowledge and empathy where we can.
• COMMUNITY - We are part of something bigger than ourselves, one team and one community with a common goal and purpose. We each play our own important part but cannot thrive without each other. We are present and engaged for our colleagues. We recognise our role and influence in building a positive community, caring how we speak to one another, the way we make each other feel and the support we give one another.
• CURIOUS - We are always asking questions and learning whilst doing. We celebrate the gaining of knowledge for personal and professional growth. We keep ourselves well informed. We are collaborative and embrace alternative viewpoints and innovative approaches. We respond to the creativity in the world around us.
• GROW - We take ownership of our careers, set ourselves goals and thrive on challenge. We are ambitious, we see effort as necessary to grow. Individual success is all of our success. We seek out learning and embrace feedback. And we enjoy the journey.

BUILDHOLLYWOOD is committed to creating an environment that is inclusive to all, where everyone is treated with kindness and respect. We believe in equal opportunities for everyone and welcome applicants from all backgrounds. Do reach out to let us know if there’s any actions we can take to better support an environment where you feel comfortable.

Please let us know if you have any accessibility requirements at any stage of the recruitment process. We are always open to ideas from our candidates that help us to make our processes more inclusive.

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About us

BUILDHOLLYWOOD is dedicated to placing creativity in the heart of our cities. As the UK’s leading street advertising specialist, we develop, curate and offer street poster space to a range of clients within the music, fashion, arts and culture sectors. BUILDHOLLYWOOD creates the space and our family of agencies, DIABOLICAL, JACK and JACK ARTS work with clients to bring their campaigns to life on the street.

Built on an art school mentality that stretches back decades to our founder, we have a talented family of agencies – DIABOLICAL, JACK and JACK ARTS – who specialise in their own sectors to produce street-level poster campaigns, creative billboards, hand-painted murals, interactive installations, ambient activities, and unique experiential campaigns, creating authentic interactions with people on the street.

This combination of format, creativity and position is unique to BUILDHOLLYWOOD. It’s the reason why we work and collaborate with the most exciting brands, artists and creative institutions in the world.

Our website: https://www.buildhollywood.co.uk/

At BUILDHOLLYWOOD, our culture is really important to us, we are constantly looking for new ways to nurture and strengthen it. Alongside your CV, we ask that you include a cover letter, to give us a glimpse into who you are and why you’re excited about the role.

Please note that we will not consider applications submitted without a cover letter.