Contract Support Administrator

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global real estate services firm seeks a Contract Support Administrator in London. In this role, you will provide vital administrative support to the Operations team, ensuring contractual obligations are met. Responsibilities include managing supplier inquiries, inputting timesheets, compiling reports, and liaising effectively across teams. Ideal candidates should be self-motivated, collaborative, and possess excellent communication skills, thriving in a dynamic environment with diverse tasks.

Responsibilities

• Provide administration support to the Operations team.
• Raise and chase supplier orders along with queries.
• Input engineers' timesheets onto relevant systems.
• Compile Customer Monthly Reports and other required documents.
• Produce quotations in the required format.
• Update client systems in a timely manner.
• Raise AWS sheets accurately.
• Manage invoice queries and resolutions.
• General filing and organization of work area.

Skills

Self-motivated

Teamwork

Planning and organizing

Communication

Job description

Contract Support Administrator page is loaded## Contract Support Administratorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Opublikowano dzisiajjob requisition id: REQ472931**JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Contract Support Administrator**This is a position for a Contract Support Administrator to join one of our Data Centre clients. You will play a pivotal role within this contract by supporting the wider team and ensuring we deliver our contractual obligations. The main duty of this role is to provide administration support to the Operations team and help them fulfil our contract obligations to our clients.**Main Roles & Responsibilities of the Contract Support Administrator*** Understand, anticipate and delivery customer (internal and external) needs while building effective relationships.* Raising and chasing of supplier orders including dealing with supplier queries.* Input engineers time sheets onto the relevant systems.* Compiling of Customer Monthly Report, and other reports as required to enable the Company to fulfil its contractual obligations.* Produce quotations in the required format and in line with agreed process.* Updating and uploading information to the client’s systems as required in a timely manner.* Liaison with the operations team from engineer to director level.* Raising of AWS sheets in a timely and accurate manner and chasing old AWS’s.* Focus on WIP and keeping it below 3 months.* Covering other team members annual leave and sickness.* Compiling all information required for credit notes to be raised.* Dealing with invoice queries and achieving a suitable resolution.* General filing and organisation of work area.* Raising of invoices for completed works in a timely manner.* Carry out other general administration duties as required from time to time.* Ensure that the Company is presented in a good light at all times.* Attend team briefings as required.* Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.**Person Specification:*** Self-motivated and pre-developed.* Act as the interface between,” Be the many faces of the admin support”,* Teamwork - actively contributes to the team and strives to improve teams’ effectiveness through personal commitment.* Planning, Organizing & Executing – able to understand the priorities, plan and organize the work and manage own time to deliver within the expected timescales.* Communication – communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.#LI-JB2**Location:**On-site –London, GBRIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [e-mail] or call +**44** (**0**)**20 7493 4933** to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page > I want to work for JLL.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .