Contract Administrator - Billing and Invoicing

Equans Services Limited; Bellshill; On-site; GBP 28,000; Full time

Job summary

A services management company in Bellshill is seeking a Contract Administrator for the Billing and Invoicing team. The candidate will manage invoicing processes and assist Contract Managers. Essential experience in administration is required, along with good knowledge of Excel. The role offers a salary of £27,108 per annum, 24 days annual leave, and various employee benefits including life cover and professional training opportunities.

Benefits

24 days annual leave + public holidays

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Cycle to work scheme

Access to employee assistance program

Qualifications

• Previous experience within Administration is essential.
• Good knowledge of Microsoft applications including Excel essential.
• Must pass a Basic DS check.

Responsibilities

• Process PPM, reactive & quoted works for invoicing in a timely manner.
• Entry & verification of engineer’s timesheets & job reports.
• Generate invoices and issue to customers.

Skills

Administration experience

Microsoft applications including Excel

Health & safety awareness

Tools

CAFM systems (SAP, Coupa, Planon)

Job description

Contract Administrator – Billing and Invoicing

Join to apply for the Contract Administrator – Billing and Invoicing role at Equans UK & Ireland

Equans is looking for a Contract Administrator to join the Billing & Invoicing team based in Bellshill on a permanent basis. This is a full‑time role working 40 hours per week. On offer is a salary of £27,108 per annum and benefits package.

As Contract Administrator, you are part of the Billing Team. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are processed and dealt with in a timely manner in accordance with the contractual requirements.

What will you deliver?

• Process PPM, reactive & quoted works (WIP) for invoicing in a timely manner.
• Entry & verification of engineer’s timesheets & job reports assisted by Contract Managers.
• Processing Purchasecard receipts and coding to an online banking system.
• Calculation and verification of overtime hours ready for monthly submission to Payroll.
• Liaise with Contract Managers & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team.
• Generate invoices and issue to customers through agreed communications channels such as emails & customer CAFM systems, on a monthly basis.
• Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place.
• Chase appropriate parties for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place and file accordingly.
• Processing any contractual requests ensuring the system is up‑to‑date including renewals, terminations & variations ensuring the correct forms are submitted to support changes.
• Carry out general administrative duties in line with the departmental policies & procedures as required.
• Undertake any ‘ad hoc’ duties as requested by the Management team which are commensurate with the role.

What can we offer you?

• 24 days annual leave + public holidays.
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Previous experience within Administration is essential.
• Prior experience of CAFM systems advantageous but not essential (SAP, Coupa & Planon).
• Good knowledge of Microsoft applications including Excel essential.
• Health & safety awareness.
• An understanding of Purchase to Pay process desirable.

This role includes a Basic DS check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting‑edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low‑carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's Next?

If this role is of interest to you, please click below to register, apply and track your progress! A member of our Resourcing Team will review your application and be in touch.

Diversity & Inclusion

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion are at the core of what we do; should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility, Encompass, RISE, Veterans & Reservists, WOMEN Together, Working Parents and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re‑location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not directly to Equans managers.