Clinic Co-ordinator for the Bowel Screening Wales Program

Transformationunitgm; Haverfordwest; On-site; GBP 25,000 - 27,000; Part time

Job summary

A regional healthcare provider in Haverfordwest is seeking a part-time Clinic Co-ordinator for the Bowel Screening Wales program. The role involves administration duties related to screening assessments and booking practitioner appointments. Candidates should have experience in NHS settings and knowledge of medical terminology. Fluency in Welsh is desirable. The position supports a friendly team at Withybush General Hospital. Salary is £25,313 - £26,999 annually pro rata. Applications close on 18/01/2026.

Qualifications

• Knowledge of NHS and Screening Services is vital.
• Experience in administration and clinic processes is essential.
• Knowledge of health promotion theories required.

Responsibilities

• Coordinate bowel screening appointments and support practitioners.
• Access medical notes and manage colonoscopy lists.
• Communicate across hospital sites within the Health Board.

Skills

Knowledge of NHS and Screening Services

Knowledge of health promotion theories

Medical terminology

Experience in Gastroenterology services

Admin and clinic processes

Job description

Main area Administration Grade Band 3 Contract Permanent: Monday - Friday Hours Part time - 20 hours per week (Over 3 - 4 days / to be confirmed) Job ref 100-AC357-1225

Employer Hywel Dda University Health Board Employer type NHS Site Withybush General Hospital Town Haverfordwest Salary £25,313 - £26,999 per annum pro rata Salary period Yearly Closing 18/01/2026 23:59 Interview date 26/01/2026

Clinic Co-ordinator for the Bowel Screening Wales Program

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [e-mail]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.

Job overview

Clinic Co-ordinator for Bowel Screening Wales team based at Withybush General Hospital.

Part-time hours 20 per week, permanent.

Some home working may be required.

We are a small and friendly team that works closely together across all 4 sites of the Health Board.

Main duties of the job

An exciting opportunity has arisen for a band 3 Clinic Co-ordinator with the Bowel Screening team, based at Withybush General Hospital.

Bowel Screening Wales is experiencing significant change and expansion with optimisation, lowering the age range for screening, and require an additional clinic co-ordinator. Individuals who are within the bowel screening age range will be invited for bowel screening investigations following a positive screening test.

Those testing positive, will be made an appointment with a screening practitioner at their local hospital, and the appropriate practitioner’s diary will be populated. Essentially this role involves supporting the screening practitioners with admin duties associated with the screening assessments and booking of colonoscopy lists. These include accessing medical notes, and will be provided with training/access to relevant screening database and hospital systems to assist with the smooth running of the service, also liaising with Bowel Screening headquarters as required via email/telephone.

The role will also involve regular communications across hospital sites within the Health Board as required.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 26/01/2026

Person specification

Qualifications and Knowledge

• Knowledge of NHS and Screening Services
• Knowledge of health promotion theories and strategies
• Medical terminology
• Knowledge of full range of administrative systems, software programmes, preferably within NHS
• Experience of working in field of Gastroenterology services, Cancer and oncology services

Experience

• Experience of administration and clinic processes

Circumstances

• Able to work flexibly around the needs of the service.

Language Skills

• Welsh Speaker (Level 1)

Hywel Dda University Health Board operates a bilingual policy. All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.

By submitting your application to NHS Jobs/Trac, you are giving your consent for elements of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems in order to support and manage your recruitment and employment within your employing organisation; to be used by Recruitment for purposes of checking your Professional Registration online (where applicable).

These processes are in line with Fair and Lawful processing in line with current Data Protection Legislation especially those in relation to your personal or sensitive personal data (sensitive personal data is defined as any declared physical or mental health conditions, racial or ethnic origin, sexual orientation, trade union membership, political opinion, religious beliefs). As an organisation, we ensure that the legislation defining confidentiality is observed such as use of data for specific, defined purposes, and use of data that is relevant and not excessive whilst practicing data accuracy and security of all held personal identifiable information (PII)

If you are successfully appointed, by completing the application form you authorise the UHB to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national Electronic Staff Record (ESR).

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.