Buying Admin Assistant

AnaVation LLC; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading online gifting company based in London is seeking a Buying Admin Assistant for an 18-month fixed term contract. The role requires attention to detail and organizational skills to ensure that gift and flower ranges thrive online. You will be responsible for product set-up, ensuring promotional materials are ready for launches, and collaborating with various teams. This position offers a hybrid work model and competitive salary, perfect for someone looking to grow in a commercial environment.

Benefits

Competitive salary plus benefits

Private healthcare

Flexible working and generous holidays

Career growth opportunities

Qualifications

• Highly organized and detail-oriented with a customer-first mindset.
• Ability to work collaboratively and adapt to changing priorities.
• Proficient in Google Sheets and Slides.

Responsibilities

• Own product set-up on the platform aligning with range plans.
• Collaborate with suppliers for accurate product information.
• Ensure high-quality product photography for online launches.
• Align stock delivery timelines with Supply Chain.
• Support promotional setups and marketing sample requests.

Skills

Customer focus

Organizational skills

Attention to detail

Teamwork

Positive attitude

Adaptability in fast-paced environments

Commercial awareness

G-Suite proficiency

Passion for product

Tools

G-Suite

Photoshop

Job description

We’re the Moonpig Group – home to Moonpig, Greetz, Red Letter Days and Buyagift – and we’re on a mission to make people feel loved, celebrated and remembered. Whether it’s a card that gets them laughing out loud or a gift that makes their day, we help people stay close, no matter the miles.

We’re proud to be leading the online gifting revolution, with brilliant products, clever tech and a whole lot of heart. Our platform makes it easy to create moments that matter – packed with personal touches and delivered with care.

We’re not just about selling cards or gifts – we’re here to spread joy, spark smiles and make every celebration feel extra special. And with values that guide how we work and support one another, we’ve built a place where people (and ideas) can truly thrive.

If you’re looking to make an impact, bring your spark and be part of something meaningful – we’d love to have you on the team. 🌙🐷

Buying Admin Assistant (18-month Fixed Term Contract) |📍London – Hybrid (2 days in office) | 💰Competitive Salary + Benefits

About the Role

As a Buying Admin Assistant at Moonpig, you’ll play a key part in making sure our gifting and flower ranges shine online. With a sharp eye for detail and a hands‑on, can‑do mindset, you’ll own how products are set up across the site — ensuring everything is accurate, launch‑ready, and set up for commercial success.

This is a great opportunity for someone early in their career, or looking to move into a buying or commercial environment. You don’t need prior buying experience, but curiosity, organisation, and commercial awareness are essential. You’ll work closely with Buyers, Supply Chain, Marketing, and Creative teams, supporting the smooth running of our product ranges from set‑up through to launch.

Key Responsibilities

• Own the set‑up of all products on the platform, aligning with range plans and wider business needs
• Collate product information from suppliers, including specifications and warnings, and ensure this is accurately reflected on site
• Ensure all products have the required Moonpig copy and high‑quality photography ready for launch
• Align with Supply Chain on stock delivery timelines and help prevent unplanned delays to launches
• Set up promotions across the site in line with the trade plan, including reactive promotions when needed
• Support sample submissions for product and lifestyle photoshoots
• Ensure all product assets are stored in a clear, organised way both on and offline
• Coordinate sample requests from Marketing and Creative teams, keeping costs low and usage efficient
• Support the Moonpig charity committee by planning and running regular sample sales
• Provide ad‑hoc support to the wider Buying team as required

About You

• You put the customer first and care about how products show up online
• You’re highly organised with strong attention to detail
• You enjoy working as part of a team and understand how your role supports wider commercial goals
• You bring a positive, can‑do attitude and are happy to get stuck in
• You’re comfortable working in a fast‑paced environment with changing priorities
• You have good commercial awareness, even if you haven’t worked in a buying team before
• You’re proficient in G‑Suite, particularly Sheets and Slides
• You have a genuine passion for product

Nice to have

• Previous experience in a retail environment
• Photoshop or design skills

What’s in it for you?

We believe in empowering our team to do their best work. Enjoy:

💰 Competitive Pay & Bonuses: Plus, generous pension plans & staff discounts.

💆🏽 Wellbeing First: Private healthcare (UK), mental health support & dog‑friendly offices (London & NL).

🏖️ Flexible Working & Time Off: Generous holidays, hybrid working (1‑3 days in office, depending on role/team) & up to 20 days of international working.

📈 Career Growth: Learning allowances, coaching & development programs.

Want to know more?

Explore our full benefits package: here

Our Ways of Working

We trust you to do what’s right, providing flexibility to balance work and life. We believe in giving you permission to innovate and focus on delivering meaningful results. We understand that effective ways of working are unique to each individual, role, and team, and we’re committed to supporting and discussing your specific needs throughout the interview process and beyond.

Moonpig Group’s Commitment to Equality, Diversity, and Inclusivity

At Moonpig Group, we’re all about creating a workplace where everyone feels they truly belong. We celebrate what makes each of us unique, whether that’s our background, how we work best, or what matters most to us.

From working parents who need flexible hours to neurodiverse colleagues with specific working styles, we’re here to support our people in ways that work for them. Because when you feel valued and included, you can thrive, and so can we.

We’re proud to have a number of employee‑led groups driving this forward, including our LGBTQ+, Gender Balance, Neurodiversity and EMBRACE (Educating My Knowledge) communities, plus our Group‑wide EDI committee. These teams help make sure every voice is heard and every idea has a place.

We know that diversity fuels creativity, innovation and connection, and that’s why we’ll keep pushing for progress. Together, we’re building a culture where everyone feels safe, supported, and free to be their brilliant, authentic selves.

If you have a preferred name, please use it to apply and share your pronouns if you are comfortable to do so😊 - If you have any reasonable adjustment requests throughout the interview process please let us know on your application or speak to the Recruiter.