Business Support Coordinator - Derbion Business Operations · Derbion

Savills Plc; East Midlands; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading property management firm in the East Midlands is seeking a Business Support Co-ordinator to handle accounts payable, utilities management, and assist in preparing monthly service charge reports. Candidates should have a minimum of 3 years in a similar role, possess an AAT qualification or equivalent, and demonstrate strong Excel and interpersonal skills. This position involves working Monday to Friday, 9am to 5:30pm, and offers a dynamic environment with various administrative functions to support financial operations.

Benefits

Health and safety training

Flexible working hours

Employee benefits booklet

Qualifications

• Minimum 3 years experience in a similar position.
• Competent technical and systems skills.
• Experience in Property Management and Retail is desirable.

Responsibilities

• Support the Accounts Payable function ensuring timely processing of purchase orders.
• Manage utilities and reconcile supplier accounts.
• Assist in monthly service charge reporting and budget preparation.
• Collation of training records across the centre.

Skills

Intermediate Excel skills

Accountancy qualification (AAT or equivalent)

Ability to work under pressure

Strong interpersonal skills

Proven ability to analyse information

Education

AAT qualification or equivalent

Job description

Purpose of the Role

Reporting into the Finance Manager, the Business Support Co-ordinator will deliver timely and accurate reporting, administrative and associated accounting functions, with particular focus on the centre service charges and car park accounts. In addition, there are administrative roles required to produce monthly management and accounting information in a specific format for sharing with the wider team, head office and the client.

You will be responsible for supporting the accounts payable function, ensuring that invoices are received promptly and correctly, before being sent for payment. The role will also manage utilities (both common parts and landlord controlled meters), including the change of tenancy process, monitoring meter reads, and following up on queries to resolution. The role will also ensure up-to-date training data capture for the centre.

Key Responsibilities

• Supports the Accounts Payable function of the Centre, ensuring the raising of purchase orders, goods receipting and query resolution are actioned in a timely manner.
• Utility documents coding, submission of invoices, change of tenancy forms, monitoring of meter reads and reconciliation of supplier accounts (both common parts and landlord controlled).
• Monthly information for budget holders for service charge performance.
• Prepare journals for weekly/monthly allocation of non-core income.
• Assist the Finance Manager with monthly service charge reporting.
• Assist the Finance Manager with service charge and non recoverable budget preparation.
• Collation of training records across the centre.
• Produce evidence for internal accounting audits when required.
• Produce car park reports when required.
• Any other duties as may be required from time to time including general administration and reception cover when required.

Stakeholder Relations

• Maintain positive relationships with all internal departments and off-site finance functions.

Team Support

• Co-operate in the delivery of projects and/or activities that impact the Centre.
• Co-ordinate own activities with those of the department and other Centre personnel.
• Provide administrative support to other Centre personnel as required.
• Work with team members to achieve team and Centre objectives and aid as needed.

Risk Management

• Comply with the requirements of all health and safety legislation and Savills policies and procedures.
• Undertake specific risk management tasks as delegated from time-to-time Completion of all statutory and company training.

Skills, Knowledge and Experience

Qualifications & experience

• Accountancy qualification equivalent to AAT as a minimum or qualified by experience preferable.
• 3 years minimum experience working in a similar position.
• Proven track record in a relevant position.
• Competent technical and systems skills. Intermediate excel skills preferable.
• Experience of Property Management and Retail desirable.

Personal Specification

• Ability to work on own initiative, self-managing and motivating, able to acquire new skills quickly.
• Ability to analyse information and identify solutions.
• Strives to understand the business and its wider needs.
• Takes responsibility for own actions and workload.
• Proven awareness of and ability to meet deadlines and targets.
• Proven ability to organise and prioritise workload to achieve maximum productivity.
• Ability to work under pressure to strict deadlines.
• Flexible.
• Proven communicator with strong interpersonal skills at all levels.
• Team Player – maintain close working relationships within team and other employees to achieve goals and profit.

Working Hours – Monday – Friday: 9am – 5:30pm (40 hours)

Benefits Booklet