Bookkeeping Volunteer - Using Xero - Volunteer

Thebirchcollective; Remote; GBP 10,000 - 40,000; Full time

Job summary

A nature-based wellbeing organization in Bristol seeks a volunteer bookkeeper. You will ensure financial records remain accurate and organized, supporting young adults experiencing mental ill-health through nature programs. The role involves using Xero for categorization and reconciliations, while offering the flexibility to work remotely and occasionally meet in person.

Qualifications

• Comfortable working with monthly regularity.
• Values-driven and aligned with our mission.
• Ability to explain financial coding simply.

Responsibilities

• Category income and expenditure in Xero.
• Perform monthly reconciliations.
• Check transactions are correctly coded.

Skills

Detail-oriented

Confident using Xero

Organised

Patient

Collaborative

Tools

Xero

Job description

Support our small nature‑based wellbeing CIC with regular bookkeeping and financial administration. We’re looking for a volunteer to help with Xero tasks, categorisation, reconciliations and simple monthly checks to keep our finances running smoothly.

What the role will do

This role will directly strengthen the stability and smooth running of our organisation. As we grow, the number of transactions, grants, project budgets and income streams we manage has increased significantly. Having a volunteer bookkeeper who can provide consistent monthly support will ensure our financial records remain accurate and well‑organised—something that is crucial for a small team like ours. Your support will save staff hours each month, freeing us to focus more of our time on delivering nature‑based wellbeing programmes for young adults experiencing mental ill‑health and social isolation. Your contribution will also support our sustainability. With tidy, well‑maintained records, we are able to communicate more confidently with funders, produce accurate accounts and demonstrate that we are a well‑run, responsible organisation. This helps us secure future funding and strengthens trust with partners and supporters.

What we’re looking for

• Detail‑oriented and consistent
• Comfortable working with monthly regularity
• Confident using Xero (especially around categorisation, bank reconciliation, project coding and chart of accounts)
• Patient and supportive with staff
• Organised and reliable
• Happy to work independently but also collaboratively
• Values‑driven and aligned with our mission to support young adults

Responsibilities

• Category income and expenditure in Xero
• Perform light monthly reconciliations
• Check transactions are correctly coded to projects
• Ensure consistency in chart‑of‑accounts usage
• Support shift towards cleaner double‑entry bookkeeping
• Help maintain tidy monthly reporting
• Flag anomalies or areas that need follow‑up
• Support quarterly or annual tidy‑ups as needed

Other expectations

Remote volunteers are welcome, though the option to visit our Bristol office occasionally would be helpful. We are flexible in how support is delivered—video calls, emails, or shared‑screen sessions are all fine. You may occasionally help staff understand why a transaction should be coded a certain way, or help us troubleshoot simple errors. A generous, steady communication style will go a long way in this role.

We would also appreciate a volunteer who can help us build confidence across the team. Many staff members have limited financial experience, so a patient, friendly volunteer who can explain things simply or help someone understand a coding decision will be invaluable.

We would also appreciate a volunteer who can help us prepare basic information for our accountant or for project‑specific reporting/preparing finance reports for trustee meetings, though this will always remain light‑touch and well within reasonable volunteer expectations.