Band 4 Emergency Department Doctors Rota Co-ordinator

Transformationunitgm; Greater London; On-site; GBP 32,000 - 35,000; Part time

Job summary

A leading NHS Trust in the Greater London area is seeking a Band 4 Emergency Department Doctors Rota Co-ordinator for a part-time role of 22.5 hours per week. This position involves coordinating rotas, managing the day-to-day administration service, and providing support to the Urgent Care management team. Applicants should have previous experience in healthcare settings and strong communication skills. The role offers a salary between £32,199 and £34,876 per annum (pro-rata) and comes with flexible working opportunities.

Benefits

Flexible working hours

Generous benefits

Next level training

Qualifications

• Experience of working in a public/patient facing role.
• Previous experience as a rota co-ordinator or managing the rota.
• Experience of working with temporary staffing.

Responsibilities

• Coordinate and populate rotas across the Emergency Department.
• Manage the day to day delivery of administration service.
• Provide cover for doctor’s sickness and any leave.

Skills

Clear and concise verbal and written communication skills

Ability to use initiative and problem solve

Typing and data entry skills

Good level of computer literacy in Microsoft Word, Excel

Flexible and adaptable to changing needs

Time management and organisational skills

Education

NVQ Level 3 or Equivalent

Tools

Cerner or similar electronic patient administration systems

Health Rota or Health Roster

Job description

Main area Administration Grade NHS AfC: Band 4 Contract Fixed term: 12 months (22.5 hours per week) Hours Part time - 22.5 hours per week Job ref 391-RFL-7381254

Employer Royal Free London NHS Foundation Trust Employer type NHS Site Barnet Hospital Town Barnet Salary £32,199 - £34,876 Per annum inclusive of HCAS (pro-rata) Salary period Yearly Closing 24/12/2025 23:59

Band 4 Emergency Department Doctors Rota Co-ordinator

NHS AfC: Band 4

Our trust has over 17,000 staff serving 2 million patients every year. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital, North Middlesex University Hospital and more than 30 services in the community. This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.

Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.

Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.

· Co-ordinate and populate rotas across the Emergency Department.

· Manage the day to day delivery of administration service using monitoring tools, problem solving skills and escalating problematic issues

Main duties of the job

· To maintain the various medical rotas taking a pre-active approach to filling vacant on-call shifts. Liaising with temporary staffing as appropriate.

· Provide cover for doctor’s sickness and any leave.

· Provide admin support to the Urgent Care management team

· Liaise with the Clinical lead on a regular basis

· Work under own initiative, with manager available for reference when required

· Contribute to achievement of relevant Divisional objectives and goals.

· Be a role model providing excellent customer service and world class care.

Line management responsibilities

· Coordinate the daily delivery of the service managing annual leave and sick leave, and providing cover when required.

Approve bank and locum timesheet

Working for our organisation

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

For more information please follow link https://www.royalfreelondonjobs.co.uk/

Detailed job description and main responsibilities

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

Person specification

Royal Free World Class Values

• Demonstrate the ability to meet the Trust Values

Education & Professional Qualifications

• NVQ Level 3 or Equivalent

Experience

• Experience of working in a public / patient facing role
• Previous work experience in a healthcare setting
• Experience of working with Cerner, or similar electronic patient administration systems
• Experience of working with Health Rota or Health Roster
• Previous experience as a rota co-ordinator or managing the rota

Skills and Aptitudes

• Clear and concise verbal and written communication skills
• Ability to use initiative and problem solve, in a busy clinical environment
• Typing and data entry skills
• Good level of computer literacy skills in Microsoft Word, Excel and databases
• Flexible and adaptable to the changing needs of the service
• Ability to work within a multidisciplinary team
• Time management and organisational skills

Personal Qualities and Attributes

• Sympathetic attitude to patients, relatives and staff who may be extremely distressed or anxious
• Excellent interpersonal skills with the ability to relate to people at all levels
• The ability to manage conflict and identify where escalation to senior staff is necessary
• AT* - Apprenticeship Training. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
• By applying for this role, you accept if successful, that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS.This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.Therefore we require you to complete your stat and Man e-learning modules prior to joining our organisation.
• If you are an EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.
• You must be eligible to work in the United Kingdom or meet the criteria for sponsorship under the Skilled Worker visa route. We welcome applications from candidates who require visa sponsorship, and these will be considered alongside all other applications. Before applying, please ensure that both you and the role meet the eligibility requirements under the UK Visas and Immigration (UKVI) points-based system to avoid disappointment. You can view this here
• If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks youridentity and right to work documentation will be verifiedremotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• The Trust will request a DBS(CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.
• By applying for this post you are agreeing to Royal Free London NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

Please note:

• Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
• Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
• Interview arrangements will be communicated via email so please check your email regularly following the closing date.

Please be advised that due to exceptionally high demand, all Royal Free accommodation is at full capacity and waiting lists are being held. Average waiting times are 12 months. Please do not rely on Trust accommodation when you commence your role and ensure you investigate alternative accommodation for your arrival.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.