Administrative Coordinator

Applied Intuition Inc.; Greater London; On-site; GBP 27,000 - 30,000; Full time

Job summary

A modern transportation service provider in Greater London is seeking an Administrative Coordinator to support its operations team in onboarding and liaising with chauffeurs. This role requires excellent problem-solving and communication skills, and offers a competitive salary with various perks. Working at Syon Park, this office-based position emphasizes a customer-focused approach while also allowing flexible working hours.

Benefits

Competitive salary

Private Medical Insurance

Life and critical illness insurance

Monthly credit for Wheely journeys

Cycle to work scheme

Free parking

Qualifications

• Strong problem-solving skills with a proven track record of delivering creative solutions.
• Exceptional communication skills with a focus on clarity, structure, and ownership.
• Flexibility in adjusting to changes in priorities, assignments, and work environments.

Responsibilities

• Support operations team in onboarding processes.
• Handle basic Chauffeur and Partner inquiries promptly.
• Take ownership of chauffeurs issues through to resolution.
• Facilitate amenity distribution among Chauffeurs.
• Run Wheely Academy back-office and coordinate facilities requirements.

Skills

Problem-solving skills

Communication skills

Task prioritization

Customer-focused mindset

Tools

Google Suite

Notion

Intercom

Job description

Wheely is not a traditional ride-hailing company. We are building a platform with user privacy at its core while successfully scaling a five-star service to millions of rides across multiple cities.

As an Administrative Coordinator at Wheely London, you will play a crucial role in ensuring the success and satisfaction of our chauffeur community, and manage office operations. You will be responsible for being the first point of contact for the chauffeurs visiting our academy, acting as a liaison between Wheely and our valued chauffeurs.

This role offers an excellent opportunity to gain hands‑on experience in operations management and contribute to the growth of our organization. This role requires a customer‑focused mindset, excellent problem‑solving skills, and the ability to thrive in a dynamic and fast‑paced environment.

Responsibilities

• Support operations team in onboarding process, including documents checks and accreditation assistance.
• Handle basic Chauffeur and Partner inquiries promptly, demonstrating the ability to make decisions during non‑standard situations
• Take ownership of chauffeurs issues and following problems through to resolution or escalation
• Facilitate amenity distribution among our Chauffeurs
• Run Wheely Academy back‑office and Coordinate Academy Facilities Requirements
• Support events and special projects when needed
• Experience in an operational and customer‑facing role, preferably within a fast‑paced environment or hospitality and luxury services experience, is a plus. We can also consider graduates for this role.
• Strong problem‑solving skills with a proven track record of delivering creative solutions
• Ability to prioritize multiple tasks effectively in a dynamic work environment
• Flexibility in adjusting to changes in priorities, assignments, and work environments
• Exceptional communication skills with a focus on clarity, structure, and ownership
• Comfortable using basic software and tools relevant to the role (Google Suite, Notion, Intercom)
• Availability to work at in the office in Syon Park five days a week

What we offer

Wheely expects the very best from our people, both on the road and in the office. In return, employees enjoy flexible working hours, stock options and an exceptional range of perks and benefits.

• Competitive salary of £27,000 — £30,000/year gross (depending on the successful applicant's level) and equity package
• Private Medical Insurance
• Life and critical illness insurance
• Monthly credit for Wheely journeys
• Cycle to work scheme
• Free parking at Syon Park
• This is an office‑based role located in Syon Park. Wheely has an in‑person culture but allows flexible working hours and work from home when needed.

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