Administrative Assistant- Part time

Royal College of Physicians and Surgeons of Glasgow; Glasgow; Hybrid; GBP 20,000 - 25,000; Part time

Job summary

A prestigious medical college in Glasgow is seeking an Administrative Assistant to support the Senior Examinations Coordinator. The role involves strong organisational skills in a hybrid work environment, requiring strong planning abilities and experience in administrative support. Candidates must possess at least 5 National 5 certificates including Maths and English. Excellent employee benefits include 40 days of holiday and health and wellbeing benefits.

Benefits

40 days holiday

Life assurance benefits

Health and wellbeing benefits

Cycle to work scheme

Qualifications

• At least 1-2 years of relevant administrative support or clerical experience is desirable.
• Ability to work to strict timescales to meet deadlines.
• Strong team-worker with efficient flexibility.

Responsibilities

• Provide support to the Senior Examinations Coordinator.
• Assist in planning and working independently and as a team member.
• Ensure a clear grasp of the full range of examination requirements.

Skills

Strong planning and organisational skills

Proficient in Microsoft Word

Knowledge of spreadsheets and databases

Good interpersonal skills

Customer focused

Education

5 National 5 certificates including Maths and English

Tools

Microsoft PowerPoint

Job description

Royal College of Physicians and Surgeons of Glasgow

31 October 2025

Ongoing

Welcome to the College community

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiring, and we are committed to living these values and behaviours through the way we work and interact with each other.

The College has introduced hybrid working which enables employees to work from both their home and in the College. The post is primarily based in the College building; however, employees have the option to work up to 50% of their working time at home, with the days being subject to the needs of the business.

The role

Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Administrative Assistant provides support to the Senior Examinations Coordinator and Examination Coordinators for postgraduate medical, surgical and dental examinations. The post-holder will be allocated primarily to the surgical and dental teams but will also work across the wider unit as necessary. A clear grasp of the full range of examination requirements needs to be developed. The role involves planning and working both independently and as a team member, with supervision from the Senior Examinations Coordinator, and requires strong organisational skills, a proactive attitude and attention to detail.

• This role will be 21 hours per week
• This is a permanent contract
• The post holder will be required to work in College 100% of their contracted hours during the induction period.

The following criteria outline the essential requirements that applicants must demonstrate, as well as the desirable qualities that would further support success in this role.

• At least 5 National 5 certificates (or equivalent), level C and above, including Maths and English
• A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with office and IT systems
• Strong planning and organisational skills
• Ability to work to strict timescales in order to meet deadlines
• Ability to multi-task
• Efficient flexibility
• Proficiently proactive and reactive
• Strong team-worker
• Good interpersonal skills
• Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner
• Relevant administrative support or clerical experience of 1-2 years’ duration is desirable
• Knowledge of relevant legislation (e.g. GDPR)

The full job description can be found in the documentation below.

What you'll get

We offer our valued staff members a range of excellent benefits.

40 days holiday

Life assurance benefits

Family friendly entitlements

Health and wellbeing benefits

Cycle to work scheme

Documentation

Download the job description and EDI monitoring form below.

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available to download above)

The closing date is Friday 31st October at 12 noon. However, we will assess applications as they are received and call successful applicants for interview. Therefore, the closing date may be brought forward without notice. We anticipate interviews will be held w/c 10th November 2025.

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