Partnership Assistant (Part-Time)

Lane Clark & Peacock LLP.; London; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading consultancy firm in London seeks a dedicated professional to support its Pensions Management Consulting department. Responsibilities include managing Partner diaries, arranging meetings and travel, and preparing monthly fee notes. The ideal candidate should be highly organized, detail-oriented, and proficient in Microsoft Office applications. This role offers a hybrid working model with a strong focus on employee wellbeing and professional development.

Benefits

Hybrid working model

Professional study support

Access to employee networks

Life assurance and income protection

Private medical insurance

Volunteering opportunities

Qualifications

• Experience in a similar role.
• Strong knowledge of Teams, Word, PowerPoint, Outlook, and Excel.
• Ability to manage workloads and meet deadlines.

Responsibilities

• Manage Partner diaries and resolve meeting clashes.
• Prepare monthly fee notes and liaise with client teams.
• Arrange UK and international travel and accommodation.

Skills

Highly organised

Detail oriented

Excellent oral and written communication

Comfortable with multi-tasking

Competent across Microsoft Office apps

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

D365

Job description

Hours: 9.00am – 5.00pm, 3 days a week (21 hours), Tuesday to Thursday preferred

LCP is an award-winning consultancy providing advice on pensions, investments, insurance, energy, health analytics and employee benefits. We advise nearly one quarter of the FTSE250 and half of the FTSE100 firms. We are a team of over 1200 across our offices in London and Winchester.

Working with our Pensions Management Consulting (PMC) department to provide a comprehensive administrative support service to enable the three Partners and the wider department to optimisefee earning activities.The role involves working very closely with the PMC department’s Operations Coordinator to deliver support to the Partners and department.

What will you be doing?

• Partner management and organisation
• Managing Partner diaries by responding appropriately to invitations and proactively resolve meeting clashes
• Liaising with internal and external contacts to arrange meetings, proactively make room bookings, organising tech requirements and catering for meetings and events
• Attending external and internal meetings and take minutes/actions, manage action allocation and proactively follow up for updates before next meeting(s)/deadline(s)
• Meeting and greeting when external contacts attend the office

• Partnership support
• Preparing monthly fee notes using internal billing system, liaising with client teams for information and ensuring billing deadline are met
• Assisting with monitoring budgets and time analysis as well as creating fee letters and updating fee schedules where required
• Confidently use internal CRM system, adding/editing contacts and organisations as well as managing mailing lists and adding user connections
• Completing the client take on process, including finance requirements, conflicts check and collating all the necessary forms and information for the AML checks on behalf of Partner
• Assisting with onboarding new suppliers by completing new supplier due diligence and forms, liaising directly with the new suppliers for information
• Assisting Partners where required with completing their Continual Professional Development (CPD)

Travel and Events

• Arranging UK and/or international travel and accommodation using travel booking system:
  • ensuring specific requirements are met e.g. specific seat reservations
  • expense Guidelines are adhered to e.g. class of train and ticket type (challenging requests for use of anytime and open returns)
  • international requirements such as visas and foreign currency are considered
• Supporting and managing events, making sure any deadlines are met
• Managing mailing lists, sending invites and monitoring RSVPs, as well as, attending events and registering/greeting guests
• Organising internal rooms and catering for events independently or with Front of House
• Viewing external venues for conferences & events
• Assisting with the collation of regular meeting packs using LCP’s Online Governance System (familiarity with OnBoard and/or Knowa helpful)
• Using internal booking system to proactively book desks for self and others and rooms for internal and external meetings, looking ahead and booking in advance
• Assisting Partners and staff in the production of written or visual material (such as letters, reports, tenders, agendas and presentations) to LCP’s quality standards using LCP’s systems and conforming to LCP’s house style rules
• Using Word to assist with creating/editing/formatting/fixing and finalising letters, reports and documents, using Excel to help with formatting, creating graphs and pivot tables
• Using PowerPoint to create/ edit / format / fix and finalising reports and presentations, helping with design of presentation, build artwork and insert animations, style.
• Use specialist software to create tender documents
• Supporting and organising the running and production of mail-merge tasks from varying data sources
• Arranging internal team training, includes liaising with presenters to find suitable dates, booking rooms and updating our intranet with recordings/slides following the sessions
• Expenses – Checking claims against Expense Guidelines, completing form and submitting to Finance on behalf of Partners and Team
• Updating spreadsheets with holiday bookings and study leave schedules
• Liaising with other departments as required
• Registering Partners and other team members for conferences and other events
• Keep LCP’s intranet up to date – amending and creating/designing new pages
• Supporting and get involved with internal networks and committees
• Providing support to ProfCo, Graduate Recruitment, AI, B-Corp, internal or external networks/forums etc.
• Team support (attending and participating in weekly team meetings, taking actions and following up where necessary, pro-actively updating team channels with company news/announcements/reminders using MS Teams; organise team events and socials)

What skills and qualities are we looking for?

• Highly organised and detail orientated personality
• Comfortable with multi-tasking at pace and highly skilled in prioritising tasks and organising work effectively to meet deadlines including in the presence of competing priorities and demand
• Enthusiastic individual with experience in a similar role. Must be comfortable working both independently and as part of a team and adapting to different working styles and practices across the Department
• Excellent oral and written communication skills, with impressive grammar skills for proof reading and writing correspondence with agood eye for detail
• Numerate – knowledge of very basic accountancy would be helpful but not essential
• Competent across Microsoft Office applications including strong knowledge of Teams, Word, PowerPoint, Outlook and Excel
• Willingness to learn in-house systems, house style, billing process, D365 and potentially InDesign as need arises
• Be pro-active and anticipate the needs of others
• Proactively manage workloads ensuring any agreed deadlines are met, including with conflict or potential risk to deadlines, work closely with all stakeholders to timely communicate any impact and/or reprioritisation needs (including any changes or impact to deadlines and/or deliverables)
• Willing to provide support to other PA’s or departments across the firm with projects and tasks when needed

What’s in it for you?

Take a look at our Glassdoor and Career stories pages to see why our people love being here! As well as joining a multi-award winning, fun, collaborative, people first organisation where your personal and professional skills will be developed to make you the best you can be, we offer an attractive benefits package designed to promote your overall wellbeing so that you are able to perform to your full potential both in and out of work. Currently our core benefits package includes:

For you:

• Hybrid working (varies by role and department)
• professional study support (where applicable)
• Access to our internal Wellbeing, LGBTQ+, Multicultural and Women’s networks

For your family:

• Life assurance, income protection, enhanced maternity/paternity/adoption and shared parental leave

For your health:

• 26 days annual leave (pro-rata for part-time working) plus bank holidays (most of which can be taken flexibly!) with options to buy & sell holiday
• Private medical insurance
• Discounted gym memberships, critical illness and dental insurance through our flexible benefits
• Digital GP services

For your wealth:

• Discretionary bonus scheme

For others:

• Volunteering opportunities

And much more!

We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.

LCP is committed to making our opportunities accessible to all and would welcome you getting in touch to let us know if an adjustment can be made to help with your application. This may be extra time for assessments, pre-interview site visits, interview structure or questions, or asking us about building accessibility. Whatever it may be, please get in touch via our dedicated email address - [e-mail] to discuss how we can support you with your application.