ADMINISTRATIVE ASSISTANT

Cardiff Council; Cardiff; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local government organization in Cardiff is looking for a full-time administrative support staff member for the Adult Services Social Care Training and Development Team. Responsibilities include overseeing the team mailbox, managing SAP orders, minute-taking, and updating databases. Ideal candidates should possess strong communication skills, office experience, and the ability to work flexibly. This permanent role also emphasizes commitment to training and development. The position is subject to a Disclosure and Barring Service check.

Qualifications

• Experience working in an office setting.
• Ability to work flexibly and adapt to changing priorities.
• Excellent verbal and written communication skills.
• Experience in maintaining databases.
• Proficient with Microsoft Office software.

Responsibilities

• Provide administrative support to the Adult Services Social Care Training and Development Team.
• Oversee team mailbox and manage SAP orders.
• Take minutes and maintain databases.
• Update and maintain registers.
• Offer general administrative support to Training Officers and Service Users.

Skills

Office experience

Excellent verbal and written communication

Adaptability to changing priorities

Initiative

Database management

Microsoft Office proficiency

Job description

An exciting opportunity has arisen for a committed individual to join the Adult Services Social Care Training and Development Team based at County Hall, Cardiff.

About the job

The successful candidate will provide administrative support to the Adult Services Social Care Training and Development Team, covering a wide range of duties including:

• overseeing the team mailbox
• SAP orders and payment of invoices
• minute taking
• database management
• updating and maintaining registers
• providing general administrative support to Training Officers and Service Users

What We Are Looking For From You

You will have experience of working in an office setting as well as the ability to work flexibly and adaptably to changing priorities.

You will have excellent verbal and written communication skills and be experienced in working to agreed standards and deadlines.

You must be able to work on your own initiative and as part of a team.

Experience in maintaining databases and experience in working with software packages, including Microsoft Office, would be advantageous.

We are looking for someone who is committed to their own learning and development and is willing to undertake further training opportunities when identified.

Additional information

The post is full-time permanent, to commence as soon as possible. 37.0 hours a week. Salary Grade 3.

This vacancy is suitable for job share.

This post is subject to a Disclosure and Barring Service Standard check.

Safeguarding and Child Protection are key priorities for the Council. We aim to support children and vulnerable adults to ensure they are as safe as they can possibly be. Our services and schools are committed to ensuring the safety and protection of all children and vulnerable adults, and will take action to safeguard their well-being, and acknowledge that children and vulnerable adults have a right to protection. This is supported in the general ethos of the Council and all schools.

We welcome applications in both English and Welsh. Applications received in Welsh will not be treated less favourably than English applications.

Job Category Admin / Clerical

Department Social Services - Adults

Working Pattern/Contract Type Full Time Permanent