Administrative Assistant

Okelectrics; Armagh; On-site; GBP 25,000 - 30,000; Full time

Job summary

A company in Northern Ireland is seeking a dedicated Administrative Assistant to join their team on a permanent basis. The successful candidate will manage various administrative tasks, support the accounts and purchasing departments, and ensure efficient operations within the organization. Essential skills include strong administrative capabilities, proficiency in Microsoft applications, and excellent communication abilities. A background in construction or engineering and experience with Sage Accounts are desirable, but not essential.

Qualifications

• Minimum 2 years experience in administration.
• Experience in the construction or engineering industry is an advantage.
• Experience with Irish Revenue reporting.

Responsibilities

• Perform general administrative duties including filing and typing.
• Support the accounts department by analysing time sheets and preparing revenue reports.
• Assist the purchasing department with material orders and delivery records.
• Help the health and safety department with PPE and documentation.
• Book flights, hotels, and cars for company staff working abroad.

Skills

Strong administrative skills

PC literate

Excellent telephone manner

Attention to detail

Ability to multitask

Strong interpersonal skills

Excellent communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Sage Accounts

Job description

The successful candidate will be based in our office in Newtownhamilton on a permanent basis. Hours will be 40 hours per week.

Responsibilities

• General administrative duties including filing, typing, organising, and answering phones
• Supporting the accounts department with weekly tasks such as analysing time sheets, preparing revenue reports, and recording holidays
• Supporting the purchasing department with recording of materials ordered and delivered
• Supporting the health and safety department with the organisation of PPE and items required for site and any other documentation required
• Booking of flights, hotels, and cars for those working abroad for the company

Key Criteria

• Strong administrative skills with minimum 2 years experience
• PC literate with competency in Microsoft Word, Excel, and Outlook
• Excellent telephone manner
• Attention to detail
• Ability to multitask and work under pressure
• Strong interpersonal and organisational skills
• Pride in the quality and presentation of work
• Excellent communication skills

Desirable experience

• Experience in the construction or engineering industry is an advantage but not essential
• Experience with Sage Accounts
• Experience with Irish Revenue reporting

The successful candidate should be hardworking, self-motivated, and able to work as part of a team.

To apply, please submit your application if this role suits you.