Administration Assistant (Part Time)

Scottish Ballet; Glasgow; On-site; GBP 23,000 - 27,000; Part time

Job summary

An arts organization in Scotland seeks a part-time Administration Assistant for its Advancement team in Glasgow. This role involves providing administrative support, managing confidential correspondence, processing payments, and planning events. Candidates should have exceptional communication skills, experience with database management, and a passion for the arts. The position offers a salary of £25,000 per annum pro rata with flexible working hours and various benefits including life assurance and annual leave.

Benefits

Competitive pension package

Life assurance

25 days of annual leave pro rata

Retailer discounts

Cycle to Work scheme

Qualifications

• Experience of processing payments, donations and tickets.
• Responsible for maintaining guest lists and invitations.
• Updated a database to record income.
• Arranged mailouts and print.
• Planned and supported events.
• Worked in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proven knowledge of Windows-based packages.

Responsibilities

• Provide high-level administrative support.
• Support philanthropy and partnerships teams.
• Administer confidential correspondence and invoices.

Skills

Processing payments

Maintaining guest lists

Updating databases

Arranging mailouts

Planning events

Excellent communication skills

Interpersonal skills

Organisational skills

Written skills

Knowledge of Windows-based packages

Affinity with arts

Tools

Outlook

Excel

Tessitura

Job description

We are looking for an Administration Assistant to join Scottish Ballet’s Advancement team.

Responsible for high-level administrative support, your conscientious approach will improve the efficiency of the department. With a flair for attention to detail and a friendly, outgoing personality you will play a key role in supporting the work of the philanthropy and partnerships teams, by expertly administrating regular activity such as confidential correspondence, donations, invoice processing and contracts.

This role requires ability to build excellent relationships within this dynamic team, with Patrons, Friends and Partners and across the whole organisation where everything we do aligns with Scottish Ballet’s values of excellence, innovation and inclusion.

Scottish Ballet welcomes applications from all communities and backgrounds, building a diverse workforce that reflects the people of Scotland. We provide specialist support for those who have experienced discrimination or face barriers to inclusion.

What you need to know

Our vacancy is for an Administration Assistant supporting the Advancement team.

In a nutshell, this role is best suited to someone who has:

• Experience of processing payments (donations and tickets), and preparing confidential correspondence.
• Been responsible for maintaining guest lists, invitations and progress reports.
• Updated a database (e.g. recording income).
• Arranged mailouts and print.
• Planned and supported events.
• Worked in a fast-paced environment.
• Excellent communication, interpersonal, organisational and written skills.
• A proven knowledge of Windows-based packages (Outlook, Excel, and databases, such as Tessitura).
• An affinity with Scottish Ballet’s culture and values and enthusiasm for the arts.

It’s a permanent role:

• Salary is £25,000 per annum (pro rata).
• The role is part-time, 21 hours per week.
• Working hours will be flexible.
• The role is primarily based in our Glasgow HQ with requirement to tour/ venue activity.
• We offer great benefits including a competitive pension package, life assurance, 25 days of annual leave pro rata (plus an additional 9 Scottish public holidays pro rata), retailer discounts and a Cycle to Work scheme.

Who we are

Scotland’s national dance company. We’re based in Glasgow and perform on stage and screen, nationally and internationally, promoting Scotland’s pioneering spirit far and wide. As well as bold new versions of the classics and ground-breaking commissions, Scottish Ballet runs an extensive community engagement programme fostering wellbeing and encouraging creativity through dance.

This role is based in the Advancement team and reports to the Director of Partnerships.

Tell us why you want this job and why you think you’d be brilliant at it.

Along with this cover letter, we’ll need your CV detailing any relevant skills, qualifications, or experience, plus the details of two professional referees (who will only be contacted if you are offered the position).

Please note we are required to check if prospective candidates have the right to work in the UK. It would be helpful if you could confirm this along with your application

Any questions please don’t hesitate to contact Katie Boyle, People & Wellbeing Officer at the above the email address.