Accounts Payable Administrator

In Cork; Cheltenham, Gloucester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A financial services organization in Cheltenham is seeking an experienced Accounts Payable Assistant. The role involves processing a high volume of purchase invoices in an SAP system, managing payment runs, reconciliations, and employee expenses. Candidates must have prior experience in a high-volume transactional environment and be confident in dealing with queries. Competitive benefits include annual bonuses, a pension scheme, and generous holiday allowances.

Benefits

Annual bonus and share scheme options

Generous pension scheme

25 days holiday plus bank holidays

Qualifications

• Prior experience in a fast-paced, high-volume transactional environment.
• Confidence dealing with supplier and internal customer queries.
• Ability to influence and communicate with a wide range of stakeholders.

Responsibilities

• Process a high volume of purchase invoices within an SAP system.
• Prepare weekly payment runs and reconcile supplier accounts.
• Review, process, and approve employee expenses ensuring compliance.

Skills

Experience in accounts payable roles

Proficiency with MS Office

Experience using SAP

Ability to communicate effectively

Knowledge of general accounting procedures

Tools

SAP

ERP systems

Job description

Our client is looking for experienced accounts payable professionals to join their finance teams in various locations.

Accounts Payable Assistant – Gloucester, Gloucestershire

Role overview: The assistant will support the finance team in processing supplier invoices, managing credit notes, coordinating payment runs, and maintaining accurate supplier records. This position requires interaction with internal stakeholders and suppliers to resolve queries and ensure compliance with company policies.

Key Responsibilities:

• Process purchase invoices onto the ERP system, ensuring accuracy in matching and posting, and obtain authorisations for non‑PO invoices.
• Build and maintain excellent relationships with suppliers and internal departments to resolve queries promptly.
• Reconcile supplier statements to the AP ledger and goods received not invoiced.
• Investigate and resolve discrepancies on supplier accounts, requesting copy invoices and credit notes as necessary.
• Conduct weekly payment runs in various currencies accurately and timely.
• Support other team members and the team leader with workload, month‑end duties, reporting requirements, and cross‑ledger tasks.

Job Requirements:

• Experience in accounts payable roles or similar accounting positions.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Experience with ERP systems for invoice processing.
• Ability to influence and communicate effectively with a wide range of stakeholders.
• Comprehensive understanding of the 'purchase to pay' process.
• Knowledge of general accounting procedures.

Benefits:

• 25 days holiday plus UK bank holidays, with the option to purchase additional days.
• Annual bonus and share scheme options.
• Generous pension scheme (9 % employer contribution, rising to 10 % if contributing 5 % or more).
• Life assurance (4 × salary).
• Wide range of flexible benefits.

Accounts Payable & Expenses Assistant – Cheltenham

Role overview: Support a large AP & AR team, ensuring suppliers are paid to pre‑agreed terms and employee expenses are processed in a timely manner.

Key Responsibilities:

• Process a high volume of purchase invoices within an SAP system, ensuring all PO's match where applicable.
• Review intercompany transactions and invoices to ensure correct coding.
• Prepare weekly payment runs.
• Reconcile supplier accounts to ensure ledger integrity.
• Review, process and approve employee expenses, ensuring compliance with HMRC guidelines.
• Manage ad‑hoc queries when required.

Qualifications:

• Prior experience in a fast‑paced, high‑volume transactional environment.
• Experience using SAP (advantageous).
• Confidence dealing with a high volume of supplier and internal customer queries in a timely and effective manner.

Salary is dependent on experience.

Accounts Payable Clerk – Bishops Cleeve

Role overview: Responsible for processing supplier invoices and credit notes accurately and efficiently, ensuring all invoices comply with invoicing guidelines and relevant orders.

Key Responsibilities:

• Receive and date stamp invoices, placing them into correct folders for approval/processing.
• Accurately enter supplier invoices and credit notes, ensuring correct VAT treatment.
• Liaise with procurement and commercial teams to resolve issues.
• Ensure authorisation procedures for supplier invoices are followed.
• Ensure invoices are processed to meet agreed payment run dates.
• Reconcile supplier statements and chase missing invoices as required.
• Proactively resolve supplier invoice queries to ensure prompt payment.
• Assist with purchase ledger mailbox prioritising urgent matters.
• Support preparation of purchase ledger and subcontract ledger payment runs.

Qualifications:

• 5 GCSEs or equivalent, including Maths and English.
• Accuracy of data input and ability to follow procedures, group policies and statutory requirements.
• Ability to liaise with key stakeholders (suppliers and internal teams) professionally.
• Ability to follow up queries and resolve them satisfactorily and promptly.
• Sound time management and organisational skills.
• Knowledge of Microsoft Office – Excel, Outlook, Teams.
• Preferred: knowledge of COINS (invoice/credit note/GRN processing).
• Flexible working approach and ability to work in a fast‑paced environment.
• Excellent communication, analytical skills and ability to work under pressure.

Benefits:

• Competitive basic salary and annual bonus.
• Salary sacrifice car scheme.
• Up to 33 days annual leave plus bank holidays (increasing to up to 39 days with service).
• 2 volunteering days per annum.
• Private medical insurance with employee‑paid cover.
• Enhanced maternity, paternity and adoption leave.
• Competitive pension scheme through salary sacrifice.
• Life assurance at 4 × annual salary.
• Share save and share incentive schemes.
• Employee rewards portal with many more benefits.

Accounts Payable Assistant – Safran UK (Gloucester)

This fixed‑term (2 year) role involves financial operations, payment processing, and reconciliation of invoices within the Safran UK Finance team.

Key Responsibilities:

• Process purchase invoices onto the ERP system, ensuring accuracy in matching and posting.
• Ensure non‑PO invoices obtain necessary authorisations.
• Build relationships with suppliers and internal departments to resolve queries.
• Reconcile supplier statements to the AP ledger and goods received not invoiced.
• Investigate and resolve discrepancies on supplier accounts.
• Process weekly payment runs.
• Support team members and the team leader with workload, month‑end, reporting requirements and cross‑ledger tasks.

Candidate Skills & Requirements:

• Demonstrable experience in similar accounts payable roles.
• Proficiency with MS Office.
• Experience with ERP systems for invoice processing.
• Ability to influence and communicate with stakeholders.
• Comprehensive understanding of the 'purchase to pay' process.
• Knowledge of general accounting procedures.

Benefits:

• Four and a half day week, with Friday afternoons off.
• 25 days holiday plus UK bank holidays, with option to buy additional days.
• Annual bonus and share scheme options.
• Generous pension scheme (9 % employer contribution, rising to 10 % if you contribute 5 % or more).
• Life assurance (4 × salary).
• On‑site parking, including EV chargers, subsidised restaurant, bicycle storage and shower facilities.
• Wide range of flexible benefits.

Please apply by uploading your CV; if your experience matches what we're looking for, one of our recruitment teams will contact you.