Executive Assistant jobs in United Arab Emirates

Position Overview: We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Dubai office, IFZA. The ideal candidate will be responsible for ensuring the smooth running of office activities, providing administrative support, and creating a productive work environment.

Key Responsibilities:

Office Administration:

1. Manage and maintain office facilities, ensuring cleanliness and functionality.
2. Coordinate office maintenance and repairs.
3. Manage office supplies inventory and place orders as needed.
4. Oversee the reception area, greet visitors, and handle inquiries.

Administrative Support:

1. Provide administrative support to the management team and staff.
2. Schedule and coordinate meetings, appointments, and travel arrangements.
3. Prepare and distribute communications, such as memos, emails, and reports.
4. Handle confidential and sensitive information with discretion.
5. Assist in budget preparation and expense tracking.
6. Process invoices, expense reports, and purchase orders.
7. Liaise with external vendors and service providers.

HR Support:

1. Assist with onboarding and orientation of new employees.
2. Maintain employee records and handle HR-related documentation.
3. Coordinate staff events and team-building activities.

Compliance and Safety:

1. Ensure compliance with company policies and local regulations.
2. Implement and maintain health and safety protocols.
3. Conduct regular safety inspections and report issues.

Qualifications:

1. Bachelor's degree in Business Administration, Management, or a related field.
2. Proven experience as an Office Manager, Administrative Manager, or similar role.
3. Excellent organizational and time-management skills.
4. Strong interpersonal and communication skills.
5. Proficiency in Microsoft Office Suite and office management software.
6. Knowledge of office management procedures and basic accounting principles.
7. Ability to handle multiple tasks and prioritize effectively.
8. High level of integrity and professionalism.