WREXHAM AFC: Football Operations Assistant (Mens)

EFL; Wrexham; On-site; GBP 20,000 - 30,000; Full time

Job summary

A professional football club in Wrexham is looking for a Football Operations Assistant. This role involves administering day-to-day sporting operations, ensuring regulatory compliance, and providing logistical support for team activities. Ideal candidates should have strong communication skills, a GCSE qualification, and a deep understanding of football regulations. This position offers a dynamic environment working closely with various departments and first team players, promoting best practices in football operations.

Qualifications

• Educated to GCSE standard, including Maths and English.
• General understanding of FIFA and The FA regulations.

Responsibilities

• Assist with day-to-day sporting administration.
• Ensure compliance with football authority regulations.
• Support first team players with queries.
• Organize travel and logistics for fixtures.

Skills

Strong communication skills

Planning and organisation

Attention to detail

Ability to cope under pressure

Competent in MS Office

Education

GCSE standard including Maths & English

Certificate in Professional Football Management & Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

To assist in developing a best-in-class Football Operations and Administration department, for the Men’s First Team, ensuring the smooth administration of the Football Operations department as a whole.

MAIN RESPONSIBILITIES

• Assist the Head of Football Operations with day-to-day sporting administration.
• Assist with office management and administrative duties for the Football Operations department.
• Ensure the compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
• Support first team players with day-to-day queries and support.
• Work closely with all club departments to ensure procurement, media, appearances and event information is being proactively managed and organised, ensuring a best in class practice.
• Assist with the organisation of travel, hotel accommodation and logistics for all home and away fixtures, tours and friendlies for the first team, football management and Directors (as required).
• Support the Head of Football Operations in ensuring that all bookings, logistics and information for weekly operations across the Men’s football department are being managed proactively
• Updating payroll on matters relating to players remuneration, including bonuses and the recording of effective contract changes and triggers
• Work across the Football Operations department to ensure close ties, good communication and best in class practice is being utilised across Equipment, Administration, Player Services and Operations departments.
• Ensuring accurate record keeping for all player bookings, appearances and other filings.
• Attendance at all first team home matches, on a rota basis.
• Assist with onboarding new players, ensuring itineraries and logistics are managed successfully.
• Assist the Player Services team with arrival flights, hotel accommodation and ground transportation when needed
• Assist the Football Administration Manager with player immigration matters
• Work with the EFL/FA/FAW offices to coordinate player paperwork including the set-up of payroll, benefits and medical insurance.
• Ensure the Club maintains secured, detailed and up-to-date player records including passport and visa expiry dates.
• Support the Head of Football Operations with player appearance requests and diary management of these, ensuring chaperones and coordination are always present
• Keep detailed reports and filings of internal and external appearances, commercial issues etc.
• Provide administrative and operational support to the Football leadership team as required.
• Ensure cost saving across the Football department, liaising with medical, secretarial and football operations to ensure best practice.

KEY RELATIONSHIPS

• Head of Football Operations/1st Team Manager/Asst Manager and other playing staff as required
• All first team and contracted players
• EA’s and operational staff across the club
• EFL/FAW/FA leads

SAFEGUARDING RESPONSIBILITIES

• We are committed to ensuring everyone who engages with the Club has a positive, safe, and supportive experience.Staff are required to comply with all aspects of the Club Safeguarding Policies and arrangements and to take personal responsibility and care to enable strong safeguarding practices to be embedded across the Club.
• The post is subject to an Enhanced DBS Check

HEALTH & SAFETY RESPONSIBILITIES

• Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
• To comply with all aspects of the Club’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety.

About The Candidate

EXPERIENCE/QUALIFICATIONS REQUIRED

• Educated to GCSE standard or equivalent, to include Maths & English
• Certificate in Professional Football Management & Administration (or working towards this qualification)
• General knowledge and understanding of the professional football regulations of FIFA / The FA / Premier League and English Football League, particularly pertaining to the transfer and registration of players, fixtures, governance, intermediary regulations, player disciplinary and youth development rules.
• Attendance and completion of FIFA TMS training course, as provided by FIFA.

PERSONAL SPECIFICATION - SKILLS/ABILITIES REQUIRED

• Competent in use of Microsoft Outlook, Excel, and Word
• Strong communication skills in both written and verbal form
• Ability to keep accurate records
• Ability to write clear, concise club communication and contractual clauses
• Ability to manage projects from start to finish in an efficient and timely manner
• Excellent planning and organisation skills, demonstrating attention to detail and an ability to prioritise
• Ability to cope under pressure
• Committed to, and an understanding of, equality and diversity in sport
• Flexible approach to meet the nature and demands of the business

About The Club

CLUB VALUES

Code of Conduct

Wrexham Football Clubexpects the highest standards of integrity and conduct in all matters concerning the Club and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Club, as the employer. All employees are expected toalways act wholeheartedly in the interests of the Club.Any conduct detrimental to its interests or its relations with its customers, suppliers, thepublicor damaging to its public image shallbea breach of Club rules and policies. Discriminatory,offensive,and violent behaviour areunacceptable,and any complaints or concerns will be dealt with and acted upon.

Equality, Diversity & Inclusion

Wrexham Football Club arecommitted to ensuring that equality,diversityand inclusion of opportunity is at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Club. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Club that no person, whether player, job applicant, employee,volunteer,or customer, shall be discriminated against. The Club opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & Civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.

The Club is fully committed to the EFL Equality, Diversity & Inclusion Standards and as we are under represented in these areas; we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community and anyone with a disability.

Safeguarding and Safer Recruitment

Wrexham Football Clubare committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the club and believes that the general wellbeing, welfare and safety of all children and vulnerableadults engaged in club activities is of the upmost importance. The Club will fulfil its responsibilities by ensuring it displaysbest practice in safeguarding matters – including Safer Recruitment - carried out in a spirit of partnership and openness with the child or vulnerable adult,families,and the relevant local authority.

Having a criminal record will not necessarily bar a potential candidate from working with the Club. This will depend on the nature of the position and the circumstances and background of the offence(s) committed. As an organisation using the Disclosure and Barring Service (DBS) to assess applicant’s suitability for positions of trust, the Club complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. Potential applicants need to check on the government website ( https://www.gov.uk/tell-employer-or-college-about-criminal-record/what-information-you-need-to-give ) whether cautions / convictions should be disclosed as part of their application.