Warehouse Document Review Admin - 12 month contract

Iron Mountain Inc.; City of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading records management company in London is looking for a Document Review Administrator to ensure compliance with regulatory standards. This fixed-term role requires attention to detail, IT literacy, and the ability to handle sensitive information with discretion. You will conduct reviews, process files, and uphold all necessary regulations. Benefits include competitive salary, medical insurance, and generous leave provisions.

Benefits

23 days annual leave plus bank holidays

Private medical insurance

Pension scheme

Dental insurance

Fitness membership discounts

Qualifications

• High accuracy in document analysis required.
• Ability to maintain confidentiality and professionalism.
• Good level of IT skills is necessary.

Responsibilities

• Conduct in-depth reviews of sensitive documents.
• Accurately pick and retrieve files.
• Identify and process files for destruction.
• Ensure compliance with regulatory frameworks.
• Adhere to Health and Safety regulations.

Skills

Attention to detail

IT literacy

Document storage practices

Confidentiality

Written communication

Initiative

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let’s start the conversation.

Iron Mountains record management business provides comprehensive solutions engineered to optimise and secure clients’ information assets throughout their lifecycle. Our services incorporate advanced smart sort capabilities that automate and streamline document handling, enabling efficient organisation and rapid access to crucial data. This is bolstered by rigorous document review and validation processes, which are vital for delivering enhanced data integrity and ensuring full compliance with regulatory requirements for all physical and digital information.

Job summary

As a Document Review Administrator, you will be responsible for conducting comprehensive reviews of critical documentation, ensuring adherence to stringent regulatory requirements, company policies, and industry best practices. Based out of one of our network for records storage facilities, this position demands a high level of accuracy, discretion, and proficiency in navigating our inventory management systems, along with responsibilities in records management and accurate file picking for retrieval and destruction purposes.

This is a fixed term contract expected to last 12 months.

Due to the security vetting required for this role, you must be able to comply with the following

• A valid passport
• Continuous Residency in the UK for the last 5 years

Your role in our mission

• Conduct in-depth reviews of sensitive documents to identify and rectify errors, ensuring full compliance with regulatory frameworks, internal policies, and industry standards.
• Accurately pick, retrieve, and process files using handheld scanning equipment (PDT), maintaining the integrity of inventory locations and upholding strict confidentiality for all sensitive information.
• Ensure client assets are suitably protected and processed accurately within specified timescales, highlighting any damaged items and adhering to all system functions, global standards, and quality management systems (e.g., ISO9001).
• Identify and process files meeting destruction criteria in line with company policies and regulatory requirements, and manage internal asset relocations efficiently.
• Adhere to all Health and Safety at Work Act 1974 regulations and site‑specific security protocols, including visitor and contractor control.

Valued skills and experience

• Ability to analyse documents with a high degree of accuracy and attention to detail.
• A good level of IT literacy.
• Familiarity with warehouse operations and document storage practices.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
• Good level of written communication skills.
• Ability to work on your own initiative.

What’s in it for you

• Consistent Schedule: Monday to Friday, 8 AM – 5 PM.
• Competitive salary rewarding your expertise and dedication.
• Generous leave: 23 days annual leave plus bank holidays, increasing with length of service.
• Your well‑being first: Private medical insurance and a confidential employee assistance programme (EAP) for you and your family’s health and life needs.
• Secure your future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5 %, plus life assurance covering four times your annual salary.
• Perks for your lifestyle: Dental insurance, bike‑to‑work scheme, fitness membership discounts, and electric‑vehicle scheme.

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Take a look at our history here. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the supplement to learn more about equal employment opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE Requisition: J0095310