Ward Administrator

Haringey GP Federation; Exeter; On-site; GBP 24,000 - 28,000; Full time

Job summary

A healthcare organization in Exeter is offering an exciting administration role within Coombehaven Ward, focusing on providing high-quality support in a mental health setting. This varied position includes duties like minute-taking, managing staff schedules, and maintaining records. Ideal candidates will possess strong organizational skills and relevant experience, with support for ongoing professional development. Join a team dedicated to improving the lives of others in a compassionate environment.

Benefits

Opportunities for career progression

Training and development support

Qualifications

• Strong organizational skills and ability to manage a varied workload.
• Experience in administrative roles with an emphasis on confidentiality.
• Proven ability to create accurate minutes for meetings.

Responsibilities

• Provide comprehensive administrative support to ward management.
• Take minutes for meetings and maintain accurate records.
• Manage staff schedules and order supplies as needed.

Skills

Excellent organisational skills

Ability to prioritise workload

Intermediate IT skills in Microsoft Office

Education

Business Administration Level 3

ICDL or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

An excitingadministration opportunity has arisen to work within Coombehaven Ward at TheCedars. Coombehaven is a 16 bedded Adult Acute Inpatient ward providingrecovery focused and compassionate care. This role will be up to 37.5hrs per week.

This is ahugely rewarding and unique administration role which will give you anexcellent insight into adult mental health conditions and the range oftherapies and interventions that we offer. It will also provide you withlifelong skills in dealing with challenging situations and people from diversebackgrounds as well as the ability to work in an ever changing environmentwhere you can contribute to positive changes in the NHS and society as a whole.

Supporting ourpatients on their path to recovery, whatever this might look like for them,provides our staff with a huge sense of pride and joy. You will also feel greatsatisfaction from providing our clinicians with an excellent administrationservice which makes their job easier and enables them to spend more time withour patients. You will be supported to reach your full potential, with opportunitiesfor continuing development, training and career progression into a wide rangeof administrative, management and/or clinical roles depending on your area ofinterest.

Please not that this vacacny does not meet the requirement for certificate of sponsorship.

Main duties of the job

The post-holder's role will be to work in partnership with the Ward Manager and MDT as Ward Administrator in the team ensuring high quality administrative support that will enable the provision of the best possible care to service-users.

This role is interesting and varied, some of the main duties include:

• Provide support to Ward Manager and MDT
• Minute taking of MDTs, business meetings and adhoc professional meetings
• Amending and updating staff rotas (Health Roster)
• Ordering of supplies
• Uploading of patient records
• Uploading to staff files
• Petty cash
• Producing packs for patients

If this appeals to you and you have the relevant transferrable skills, administration experience, and you are also highly motivated to perform to a high standard and provide an excellent service then please do not hesitate to APPLY. Please contact me if you would like to know more about the role before you apply as this enables us to explore whether the role aligns with your skills, goals, values and experience.

About us

We provide mental health & learning disability services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

Our values

We not only recruit employees based on their qualifications & experience - we recruit individuals who possess and demonstrate the behaviours which underpin the core values of our organisation. These values include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health & learning disabilities. We are a Disability Confident Employer.

Job responsibilities

Please refer to the fullJob Description and Person specification attached to this advert which willprovide further information on this role.

Person Specification

Qualifications

• Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience.
• Evidence of continuing professional and personal development.
• ICDL (International Computer Driving License), or equivalent experience.

Experience

• Excellent organisational skills.
• Ability to prioritise workload and adapt to change when required.
• Previous experience of working within an administrative or secretarial team.
• Experience of dealing with confidential and complex information.
• Ability to take accurate formal and informal minutes.

Knowledge and Skills

• Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
• Working knowledge of a range of administrative procedures including diary management and arranging appointments.
• Experience or understanding of creating electronic records, electronic filing systems.
• Ability to meet deadlines and to work under pressure.