Vehicle Administrator

Croxdale Group; North East; On-site; GBP 20,000 - 25,000; Full time

Job summary

A growing automotive business in North East England is seeking a Vehicle Administrator to join its expanding team. The ideal candidate will have strong organisational skills and a keen attention to detail, with previous experience in an administrative role, preferably within the motor trade. Responsibilities include processing vehicle orders, preparing documentation, liaising with key stakeholders, and providing administrative support to the sales function. This position offers a supportive team environment and varied responsibilities.

Benefits

Supportive team environment

Opportunities for development

Varied responsibilities

Qualifications

• Previous experience in an administrative role within the motor trade or sales.
• Highly organised with strong attention to detail.
• Proactive, reliable, and comfortable managing multiple tasks.

Responsibilities

• Processing vehicle orders accurately and efficiently.
• Preparing documentation for vehicle registrations and finance agreements.
• Liaising with various stakeholders for smooth transactions.
• Updating stock and vehicle management systems.
• Producing invoices and maintaining reports.
• Providing administrative support to the sales function.

Skills

Organisational skills

Attention to detail

Team player

Confidence with paperwork

Multi-tasking

Job description

Due to continued growth, Croxdale Group is looking to recruit a Vehicle Administrator to join our expanding team. This role is ideal for an organised, detail-driven individual who enjoys working in a fast-paced environment, thrives on responsibility, and takes pride in accuracy and teamwork.

Key Responsibilities

• Processing all new and used vehicle orders accurately and efficiently
• Preparing, checking, and processing documentation for vehicle registrations, finance agreements, and handovers
• Liaising with sales executives, management, finance companies, and customers to ensure smooth and timely transactions
• Updating stock and vehicle management systems, ensuring all records are accurate, compliant, and up to date
• Producing invoices, maintaining reports, and supporting month-end processes
• Providing general administrative support to the sales function

About You

• Previous experience in an administrative role, ideally within the motor trade or a fast-paced sales environment
• Highly organised with strong attention to detail
• Confident working with systems, paperwork, and deadlines
• A team player who is happy to support colleagues and assist with training junior members of the team
• Proactive, reliable, and comfortable managing multiple tasks at once

What We Offer

• A role within a growing and ambitious business
• A supportive team environment with opportunities for development
• Varied responsibilities and exposure to different areas of the business

If you are looking for a new challenge and would like to be part of a motivated and collaborative team, we would love to hear from you.

Head Office

Croxdale Service Station LTDA
Croxdale
Durham County Durham
DH6 5HS

Legal and Compliance Information

• Croxdale Service Station Limited is an Appointed Representative of Automotive Compliance Ltd, who is authorised and regulated by the Financial Conduct Authority (FCA No 497010).
• Automotive Compliance Ltd’s permissions as a Principal Firm allows Croxdale Service Station Limited to act as a credit broker, not as a lender, for the introduction to a limited number of lenders.
• We can introduce you to a selected panel of lenders, which includes manufacturer lenders linked directly to the franchises that we represent. An introduction to a lender does not amount to independent financial advice and we act as their agent for this introduction.
• Our approach is to introduce you first to the manufacturer lender linked directly to the particular franchise you are purchasing your vehicle from, who are usually able to offer the best available package for you, taking into account both interest rates and other contributions. If they are unable to make you an offer of finance, we then seek to introduce you to whichever of the other lenders on our panel is able to make the next best offer of finance for you. Our aim is to secure the best deal you are eligible for from our panel of lenders.
• Lenders will pay a fixed commission to us for introducing you to them, calculated by reference to the vehicle model or amount you borrow. Different lenders may pay different commissions for such introductions, and manufacturer lenders linked directly to the franchises that we represent may also provide preferential rates to us for the funding of our vehicle stock and also provide financial support for our training and marketing.
• But any such amounts they and other lenders pay us will not affect the amounts you pay under your finance agreement, all of which are set by the lender concerned. If you ask us what the amount of commission is, we will tell you in good time before the Finance agreement is executed.
• All finance applications are subject to status, terms and conditions apply, UK residents only, 18’s or over. Guarantees may be required.