Travel Coordinator

Uptime Institute, LLC.; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

An industry leader in digital infrastructure education is seeking a Global Travel Coordinator to manage and streamline travel logistics for education courses worldwide. This role requires strong organizational and communication skills, along with experience in travel coordination. The ideal candidate will have cultural sensitivity and the ability to work under pressure while maintaining attention to detail.

Qualifications

• Experience in a travel agency or corporate travel role.
• Strong planning and time management skills.
• Ability to communicate clearly with diverse individuals.

Responsibilities

• Coordinate all global travel and accommodation for instructors and employees.
• Manage travel documentation and visa requirements.
• Monitor and maintain cost-effective travel solutions.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Cultural Sensitivity

Job description

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Senior Vice President and Global Head, Human Resources at The 451 Group

CNet Training, an Uptime Education company, designs and delivers technical education spanning the digital infrastructure industry, comprising the data centre and network infrastructure sectors, that is recognised, respected and requested throughout the world. Together, CNet and Uptime Education are the Leading Education Authority for the Global Digital Infrastructure Industry having educated over 90,000 industry professionals worldwide.

Since its foundation in 1996, CNet has been acknowledged with numerous international awards and today, as part of Uptime Education, is the largest education provider in the world dedicated to the digital infrastructure industry, comprising the data centre and network infrastructure sectors.

About the role

We are seeking a highly organised and proactive Global Travel Coordinator to manage all travel and venue arrangements that support the smooth delivery of our education courses around the world. To be considered for this role, you will have experience in a travel-related position or relevant international travel coordination experience, and the ability to quickly grasp the operational needs of our business. You will be an excellent organiser and communicator who thrives in a fast-paced, evolving environment. You must be confident working both independently and as part of a collaborative team, with a strong attention to detail, a problem-solving mindset, and the flexibility to adapt to changing business requirements.

As the Global Travel Coordinator, reporting to the Facilities & Logistics Manager, you will be responsible for:

• Coordinating all global travel and accommodation for instructors and employees
• Researching, booking, and managing flights and related travel logistics
• Arranging hotel accommodation across multiple international destinations
• Sourcing and securing appropriate training venues worldwide
• Negotiating and managing contracts with global venue providers
• Reviewing and fulfilling venue terms and conditions to ensure compliance
• Monitoring and maintaining cost-effective travel solutions within set budgets
• Managing travel documentation, itineraries, visa requirements, and budget tracking
• Researching and coordinating visa and entry requirements for global destinations
• Providing support and solutions for instructor or staff travel issues
• Anticipating and resolving issues promptly to ensure uninterrupted course delivery
• Maintaining accurate and up-to-date travel and instructor logistics records
• Supporting the wider Operations team with planning and coordination as needed
• Identifying and implementing continuous improvements to travel and venue processes

To be successful in this role, you will bring:

• Previous experience in a travel agency, corporate travel, or similar travel coordination role
• A strong understanding of and sensitivity to global cultures and international working environments
• Excellent planning, organization, and time management skills, with the ability to multi-task and manage a varied workload
• A confident and professional telephone manner
• Strong interpersonal skills and the ability to build effective working relationships both internally and externally
• The ability to communicate clearly and professionally with individuals at all levels, including those from diverse cultural backgrounds or where English is not their first language
• A proactive, enthusiastic, and self-motivated approach with a can-do attitude
• The ability to remain calm and accurate when working under pressure
• Strong prioritization skills and the ability to use your own initiative to meet tight deadlines
• Exceptional attention to detail
• The ability to work independently with minimal supervision as well as part of a collaborative team
• A commitment to ongoing professional development
• Additional languages are desirable and will be considered an advantage

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  IT Services and IT Consulting

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