Team Coordinator Discovery Research

Wellcome Trust; Greater London; Hybrid; GBP 23,000 - 39,000; Part time

Job summary

A global charitable foundation is seeking a part-time Team Coordinator to support its Discovery Research team in London. This role involves essential administrative duties including organizing meetings, maintaining databases, and providing onboarding support for new team members. Candidates should have prior PA or administration experience, strong IT skills, and an organized approach to work. This position offers flexible working arrangements including remote work options.

Benefits

Flexible working environment

Diversity and inclusion initiatives

Qualifications

• Experience preparing agendas, relevant paperwork, and taking meeting minutes.
• Strong IT skills in Microsoft Office, including SharePoint.
• Organized and methodical approach with high attention to detail.

Responsibilities

• Provide essential administrative support to the Discovery Research team.
• Coordinate meetings and team activities, preparing agendas, and taking minutes.
• Maintain accurate databases and support onboarding of new team members.

Skills

PA or administration experience

Advanced IT Skills

Organizational skills

Detail-focused

Tools

Microsoft Office

SharePoint

Job description

Team Coordinator - Discovery Research page is loaded## Team Coordinator - Discovery Researchlocations: Londontime type: Part timeposted on: Posted Todayjob requisition id: R-003092**Salary: Prorated - 23,280 (Full time equivalent: £****38,800)****Closing date: Sunday, 22 February 2026****Contract type:** **Part – time (21 hours)****Interview dates: 1st stage (w/c 9th March) online/Remote**The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.These challenges need the bold discovery research we support. Our mission in Discovery Research, a strategic programme within the Discovery Department at Wellcome, is to generate new knowledge that has the potential to transform life, health and wellbeing in ways we can’t always anticipate. We fund researchers, the UK and in LMICs, across disciplines and career stages, creating the conditions for ambitious and transformative research ideas to flourish. By investing in tools, technologies and research cultures, we aim to remove barriers and enable breakthroughs that improve health for everyone.We are looking for a Team Coordinator to join our team, on a part-time contract (21hours/Week)The Discovery Research team supports an ambitious programme of bold, innovative research aiming to transform our understanding of life, health and wellbeing. We are pursuing these goals through both open and directed funding for individuals and teams across a huge breadth of research topics – everything from cells and genes, to understanding the political and societal aspects of health. We also play a key role in forging partnerships and supporting networks within the research and funding communities to support a positive research environment.In this role, you’ll provide essential administrative support to a large and busy team, helping to keep daily operations running smoothly in a fast‑paced and complex environment. Your work will play a key part in enabling the team to stay organised, responsive and focused on delivering its objectives.As a Team Coordinator, you will :* Provide day-to-day administrative support by organising mail, responding to enquiries, overseeing team space and supplies, arranging desks and IT setups, and processing invoices, day‑to‑day administrative support by organising mail, responding to enquiries, overseeing team space and supplies, arranging desks and IT set‑ups, and processing invoices.* Coordinate meetings and team activities by preparing agendas, papers and slide decks, taking clear minutes, and supporting away‑day planning and logistics.* Maintain accurate and up‑to‑date information by administering databases, ensuring compliance with policies, and supporting cost‑control processes.* Deliver a smooth onboarding experience by managing inductions for new team members and helping colleagues navigate Wellcome processes.* Work collaboratively across the relevant Leadership and wider administrative community, contributing to MaTES (internal Network for PAs/EAs and team coordinator) and providing cover or surge support during busy periods while promoting an inclusive, cross-team culture.* Take initiative to prioritise tasks in a fast‑paced environment, completing any additional duties as required and upholding Wellcome’s principles in all aspects of work.If you have PA or administrative experience, strong IT skills (including Microsoft Office and SharePoint), and enjoy keeping things organised and running smoothly, this role could be a great fit for you. It’s ideal for someone who is confident drafting correspondence, preparing meeting materials and juggling multiple priorities in a fast‑paced environment. If you’re personable, detail‑focused and comfortable working with people at all levels while handling confidential information professionally, you’re likely to thrive here.To apply for this role please submit an updated CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.**Minimum Criteria:*** PA or administration experience with experience including preparing agendas, relevant paperwork and taking minutes for meetings* Advanced IT Skills – excellent working knowledge of Microsoft Office software including SharePoint.* Demonstrable experience of taking initiative and prioritising in a complex and fast-paced environment* Methodical and organised approach to work with very high attention to detail.**Applications Questions:*** Using short summaries please provide specific details of up to two different initiatives or projects you have been directly involved in that are relevant to this role. For each initiative or project please use up to 250 words to describe your role (e.g. team leader, team member), the purpose of the activity (i.e. its aims), and the major contributions you personally made.You can view the full on our website.You can read more about the benefits we offer our employees on our**Our Hybrid Way of Working**We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.For this part time role we would expect for a 21-hours contract, **2 days in the office**, which must include one, or both of Wednesdays and Thursdays**Diversity and Inclusion is at the heart of everything we do****.** We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our for more information on adjustments and accessibility, or contact us at [e-mail].#LI-CD1#LI-HybridWe support researchers, we take on big health challenges, we campaign for better science, and we help everyone get involved with science and health research. Wellcome isn't just a supporter of great ideas, it's a great place to work. We offer excellent benefits and help our employees to develop in an open, respectful culture where differences are valued.