Supply Chain Assistant

karyab; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job summary

An international humanitarian organization is seeking an experienced professional to support its supply chain operations in the United Kingdom. This role involves procurement, fleet, and asset management, along with compliance and reporting, requiring fluency in English and a bachelor's degree in a relevant field. The incumbent will ensure effective operations through collaboration with multiple departments and conduct regular site visits.

Qualifications

• 1+ years of relevant experience in supply chain.
• Understanding of humanitarian work is advantageous.
• Fluency in English required.

Responsibilities

• Support procurement processes, including contract preparations and vendor management.
• Manage fleet based on planning and resource utilization.
• Oversee asset management, including tracking and disposal.
• Support warehouse operations including inventory and physical counts.
• Assist with compliance and reporting for supply chain functions.
• Conduct site visits to ensure operational efficiency.

Skills

Leadership

Integrity and Ethics

Communication

Adaptability

Planning and Organization

Analytical Thinking

Attention to Detail

Team Collaboration

Education

Bachelor's degree in supply chain, logistics, or business administration

Job description

Overview

This job involves supporting procurement, fleet, assets, warehouse, administration, compliance and reporting, and other supply chain tasks in line with IRW policies and donor requirements. The role includes regular site visits, documentation uploads, and collaboration with multiple departments to ensure efficient operations.

Responsibilities

• Support procurement transactions by preparing quotations, contracts, POs, payments, screening, and related procurement matters in alignment with IRW policies and donor requirements.
• Support fleet management in planning, movements, fuel control, resource utilization, contracting, driver management, vehicle maintenance, and related tasks.
• Support asset management, including tagging, tracking, disposal, planning, and related activities in accordance with IRW policies.
• Support warehouse management: inventory, storage, release, physical counts, tracking, disposal, and other related tasks.
• Support premises and facilities management: identification, maintenance, contracting, services, tracking, documentation, reporting, and related tasks.
• Support administration tasks: accommodation and travel management and all related admin duties in line with policy.
• Assist with compliance and reporting: compile reporters and trackers for SC functions, submit reports to the supply chain officer, identify bottlenecks, and contribute data analysis and action plans for improvements.
• Perform other supply chain, administration and IT tasks as requested by line management.
• Conduct regular visits to project implementation sites and other programmatic sites.
• Ensure compliance with IRW procedures for uploading supply documents, reports, trackers, and related matters to Shared Folders.

Education

Education: Completion of bachelor’s degree in supply chain, logistics, business administration, or another relevant technical field.

Experience

Experience: 1+ years of progressive and relevant experience in the related field of supply chain. Understanding of development and humanitarian work is an advantage; experience with humanitarian organizations is an advantage.

Additional Requirements

Willingness to travel to remote or conflict-affected areas. Familiarity with local laws and regulations and excellent communication skills.

Language

Language Requirement: Fluency in English is required.

Core Competencies

• Leadership: Effectively manages and motivates team members.
• Integrity and Ethics: Accountability, openness, and high ethical standards in procurement procedures.
• Communication: Ability to establish rapport with team members, vendors, and other stakeholders and clearly communicate information.
• Adaptability: Flexibility to adapt to changing program requirements in a dynamic environment.
• Planning and Organization: Ability to prioritize, set realistic timelines, and coordinate procurement activities across projects.
• Analytical Thinking: Interpret data, conduct market research, and make data-driven decisions.
• Attention to Detail: Ensure accuracy and compliance in procurement documentation and planning.
• Team Collaboration: Work effectively with departments and stakeholders to support shared goals.

IRW Core Values

• Demonstrate empathy for Islamic ideas and values alongside the vision, mission and values of Islamic Relief Worldwide.
• Sincerity (ikhlas): Motivation by sincerity to God and humanity.
• Excellence (ihsan): Commitment to excellence in operations and programs for vulnerable people.
• Compassion (rahma): Easing suffering caused by disasters, poverty and injustice.
• Social Justice (adl): Empowering vulnerable people to exercise their rights.
• Custodianship (amana): Protecting Earth and resources and maintaining transparency and accountability.

Submission Guidelines

Interested and qualified national candidates should submit a cover letter explaining their motivation and an updated CV to the provided link. The closing date for accepting applications is 09 October 2025. Applications received after the closing date will not be considered, and only shortlisted candidates will be called for a written test.

Job Overview

• Announced date: Sept. 29, 2025
• Number of Jobs: 1
• Vacancy Number: IRW-GHR-121-2025
• Salary: As per company salary scale
• Contract Type: Short Term
• Contract Duration: Not specified
• Employment Type: Full Time
• Nationality: Afghan
• Minimum Education: Bachelor\'s Degree

Organization Information

Islamic Relief Worldwide (IRW) is an international, non-profit humanitarian relief organization with its headquarters in Birmingham, UK. It has consultative status with the United Nations and is a signatory to the Code of Conduct for International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. IRW has been working in Afghanistan for over 23 years, providing emergency relief and development projects across sectors.