Senior Administrator

HS2 Ltd; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading UK infrastructure project seeks an Administrative Assistant based in Birmingham. You'll manage document workflows, coordinate meetings, and ensure quality checks on submissions. Applicants should have strong organisational and communication skills, with some experience in customer-facing roles being advantageous. This position offers flexible working options, free parking, and family-friendly policies, making it an excellent opportunity for candidates looking to support a major transport infrastructure project.

Benefits

Flexible working options

Free parking & travel allowance

Family-friendly policies

Wellbeing support & flu vaccinations

Qualifications

• Previous experience in office management and/or administrative assistance preferred.
• Training can be provided for the right candidate.
• Prior experience in a customer interfacing role is beneficial.

Responsibilities

• Uploading documents onto the EDMS (BC).
• Perform soft quality checks on documents before uploading.
• Issuing documents to document control team.
• Liaising with document control to ensure timely delivery of documents.
• Schedule and coordinate internal and external meetings.

Skills

Organisational skills

Communication skills

Attention to detail

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or office based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Location:

Based in Birmingham - the Central Region runs from the east of Birmingham into the city centre, comprising Sublot Delta, 1B, 4 and 5S. More than 50% of the structures within IPT Area North are located in the Central Region. This region, which covers a complex urban environment, also includes the 3.5 mile twin bore Bromford Tunnel. It also includes Interchange Station, as well as crossing three major highways (A45, M6 and M42).

Role Responsibilities:

• Uploading documents onto the EDMS (BC)
• Perform soft quality checks on formatting of documents before uploading
• Issuing documents to document control team
• Liaising with document control team to achieve best practice and ensure timely delivery of documents
• Schedule, coordinate and arrange internal and external meetings
• Previous experience in office management and/or administrative assistance preferred. However, training can be provided for the right candidate if had no previous direct experience.
• Prior experience in a customer interfacing role
• Have excellent organisational skills
• Have good communication skills, both written and verbal
• Have a high accuracy rate and attention to detail

Applicants must have the right to work in the UK to be considered.

Why Join Us:

Flexible working options

Free parking & travel allowance (where eligible)

Family-friendly policies

Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.