Rota Co-Ordinator - Administrator

Transformationunitgm; Newport; On-site; GBP 24,000 - 28,000; Full time

Job summary

A prominent health board in Wales is seeking a Band 4 staffing support professional. You will play a crucial role in managing recruitment for Medical Staff and ensuring smooth operations within the Adult Mental Health Directorate. The ideal candidate will possess strong organizational and communication skills and relevant experience in HR or medical staffing. This role provides an opportunity to contribute to compassionate patient care in a supportive work environment that values diversity.

Benefits

Leading pension

Generous leave

Flexible work

Career growth

Qualifications

• Good Standard of education, NVQ Level 3 or equivalent.
• Knowledge of HR policies and procedures.
• Comprehensive knowledge in managing Rotas.

Responsibilities

• Administer recruitment processes for the Medical Staff.
• Support workforce efficiency in the Care group.
• Manage Trainee Doctors' personal records.

Skills

Good standard of literacy and numeracy skills

Excellent organisational and communication skills

Ability to transfer IT skills to new applications

Welsh Speaker (Level 1)

Education

NVQ Level 3 or ILM Level 3 or equivalent

Tools

UHB IT systems (e.g. Allocate, Intrepid)

Job description

Band 4

Thank you for your interest in joining Cwm Taf Morgannwg (CTM) University Health Board.

Located in the heart of South Wales, we’re central to Cardiff, Newport, and Swansea. Deeply rooted in our community, as an NHS organisation we are dedicated to providing compassionate patient care and building healthier communities together.

At CTM, you’ll be part of a supportive, inclusive team from diverse nations, cultures, and backgrounds. Every role counts, every person matters, and together, we’re creating a space where everyone can thrive.

Discover more about working with us here:

• The post holder will hold a key role to Mental Health Services by providing Support of Medical Staffing for the Adult Mental Health Directorate.

Main duties of the job

• The post holder will administer using the appropriate UHB systems the process of the recruitment of Medical Staff for the Adult Mental Health Directorate.
• The post holder will support the Care group in the delivery of workforce efficiency proposing change when required.
• The post holder will need to plan, organise and deliver Medical Staff Departmental Induction programmes.
• Day to day management of Trainee Doctors personal records, monitoring of sickness, annual and study leave using tact and compassion, ensuring policies are followed.
• Ensure Rotas are developed, working closely with Workforce Team to ensure compliance with EWTD.
• Plan rotas and source cover if required at least 6 weeks in advance accurately.

Working for our organisation

Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales’s largest employers.

Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.

CTM’s location offers the best of South Wales, just 20 minutes from Cardiff’s vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.

Our CTM 2030 Strategy—Our Health, Our Future—focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:

• We listen, learn, and improve
• We treat everyone with respect
• We work together as one team

CTM employees enjoy benefits including a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.

At CTM, you’ll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac

Person specification

Qualifications and Knowledge

• Good Standard of education. NVQ Level 3 or ILM Level 3 or equivalent experience.
• Knowledge of HR policies and procedures.
• Comprehensive knowledge of and experience in managing Rotas
• Knowledge of NHS systems.
• Knowledge and experience of problem solving
• Knowledge of UHB IT systems. E.g Allocate, Intrepid
• Data Protection/GDPR

Experience

• Experience of computerised systems and manual filing systems.
• Setting up office systems.
• Previous NHS experience.
• Previous experience in Medical Staffing or equivalent role.

Skills and attributes

• Good standard of literacy and numeracy skills.
• Excellent organisational and communication skills.
• Ability to transfer IT skills to new applications as required
• Welsh Speaker (Level 1) or willingness to work towards achieving this level.
• Welsh Language Speaking/Listening Skills at Level 3 or above

Other Role Requirements

• Committed, self‑motivated who has the ability to work on own initiative
• Ability to work under pressure and divert from one task to another and cover for other staff.

We are committed to fostering a diverse and inclusive workforce and welcome applications from individuals within protected groups as outlined in the Equality Act 2010. This includes, but is not limited to, age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity, and marriage and civil partnership. We also warmly welcome applications from members of the Armed Forces community.

Applicants who are not UK or Republic of Ireland nationals will require sponsorship to obtain either a Health and Care Visa or a Skilled Worker Visa unless they already hold permission to work via another route. Prospective applicants should self‑assess their eligibility for sponsorship by visiting the UK Government’s Work in the UK guidance . For eligible candidates, the Health and Care Visa offers reduced application costs and exempts payment of the annual Immigration Health Surcharge.

Please ensure you check your email regularly, as all recruitment correspondence will be sent to the email address provided on your application form.

Applications are welcome in either Welsh or English, with no preference given to the language used.

We reserve the right to close a vacancy early or withdraw an advertisement to accommodate the redeployment of internal staff into suitable roles.

All posts are subject to relevant checks, including a Disclosure and Barring Service check and, where required, Professional Registration verification.

We are proud to be a Living Wage Employer.

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