Receptionist/Executive Assistant

PA2 Assist; Wolverhampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading executive support company in Wolverhampton is seeking a Receptionist/Executive Assistant to provide comprehensive administrative support to senior leaders. The ideal candidate will have over three years of experience and excellent communication skills. Responsibilities include managing calendars, arranging travel, and assisting with event planning. Competitive pay ranges from $36 to $43 per hour, based on experience. Benefits include paid time off, health insurance, and a 401(k) plan.

Benefits

18 days of paid time off per year

Health, dental and vision insurance

401(k) plan with employer match

Qualifications

• 3+ years of work experience as an Executive Assistant.
• Ability to organize, prioritize and schedule work assignments.
• Must be available for occasional after-hours calls or emails.

Responsibilities

• Provide administrative support to executive leaders.
• Manage calendar, travel planning, and meeting coordination.
• Assist with planning and execution of employee and client events.

Skills

Organizational skills

Communication skills

Multi-tasking

MS Office Suite proficiency

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Overview

We’re thrilled that you are interested in joining us!

The Receptionist/Executive Assistant provides general support to several Sr. leaders and performs a variety of administrative day-to-day tasks in support of the business. Additionally, this position will be responsible for assisting with the planning and execution of events, entering program rewards, processing business unit invoices, and acting as back up for mail processing. This is a full time position.

Responsibilities

• Answering phone calls, and greeting clients as they enter.
• Act as back up to the office manager, including front desk assistance and processing mail and overnight shipments as needed.
• Provides day-to-day administrative support to executive leaders, including PowerPoint presentations and other correspondence as needed.
• Provides calendar management, travel planning and meeting coordination.
• Researches, prioritizes, and follows up on issues independently and determines appropriate course of action.
• Assists with various company processes upon requests.
• Assists with planning and execution of employee and client events.
• Maintains a continual working knowledge of our client’s products, services and promotions.
• Retrieves information from company systems (based on customer inquiry) and communicates information back to the customer in a clear and educated manner.
• Arranges gifts on behalf of the Company within budget and the Code of Conduct.
• Processes business invoices as designated.
• Other miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities

• High School Diploma or equivalent work experience. Bachelor’s degree a plus.
• 3+ years of work experience as an Executive Assistant and demonstrated ability to accomplish duties listed in the job description.
• Ability to organize, prioritize and schedule work assignments.
• Ability to handle multiple, simultaneous, and complex tasks effectively and efficiently.
• Advanced verbal and written communication skills and the ability to work with all levels of employees.
• Demonstrated advanced computer proficiency, including MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Must be available for occasional after-hours calls or emails.

Pay Range

$36 – $43 an hour and will depend on several factors including relevant experience, skills and knowledge pertaining to this role and industry.

Benefits

• 18 days of paid time off per year
• 11 paid holidays
• Health, dental and vision insurance plan
• Short-term disability insurance
• Long-term disability insurance
• A 401(k) plan which includes an employer match

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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