Real Estate Project Coordinator

Hermes International; City of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A luxury retail company in London is seeking a Real Estate Project Coordinator to provide administrative support and coordinate projects. This full-time role involves project delivery, compliance, and financial tracking while collaborating with diverse stakeholders. The ideal candidate has experience in project coordination, strong organizational and communication skills, as well as proficiency in Microsoft Office and project management tools.

Qualifications

• Experience in administration and/or project coordination, ideally within real estate, construction, or retail environments.
• Ability to manage multiple priorities and deadlines.
• Strong record-keeping and reporting skills.
• Hands-on and willing to be present on-site as needed.

Responsibilities

• Process and track purchase orders and invoices for accurate financial administration.
• Consolidate and assist in the coordination of minor store refurbishments.
• Support on-site activities, including compliance checks and progress reporting.
• Monitor project timelines and flag risks or delays.

Skills

Organisational skills

Financial administration

Communication skills

Microsoft Office proficiency

Project management tools

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

MS Project

Planner

Job description

Join to apply for the Real Estate Project Coordinator role at Hermès

We are recruiting for a Real Estate Admin and Projects Coordinator on a 12-month fixed contract, based in our Head Office. The role requires 5 days a week onsite with regular store visits.

Role Mission

This role combines administrative support with hands‑on project coordination, ensuring smooth operations across maintenance projects, store development and refurbishments. Working in close partnership with the Real Estate team, this position requires strong communication skills and the ability to balance administration tasks with site presence to support project delivery, compliance and reporting.

Key Responsibilities

• Administrative Support
  • Process and track purchase orders and invoices, ensuring accurate financial administration in line with company policies, for both F&M and Construction projects.
  • Maintain organized records of contracts, supplier documentation, and project files.
  • Provide general administrative assistance to the Real Estate department, including scheduling, document preparation, and meeting coordination.
  • Assist in new contractors and suppliers set up on the financial system.
• Project Coordination
  • Consolidate and assist in the coordination of minor store refurbishments and maintenance projects from planning to completion.
  • Liaise with internal stakeholders, consultants, and contractors to ensure smooth communication and timely delivery of tasks.
  • Support on‑site activities, including snagging inspections, compliance checks, and progress reporting.
  • Participate in the rectification process of build defects and site handover.
  • Monitor project timelines and flag risks or delays to the project manager or team.
  • Contribute to the preparation of project documentation, reports, and presentations.
  • Attend store visits when needed and report on works requests.
• Health, Safety & Compliance
  • Support the F&M team with Health & Safety documentation and ensure contractor compliance with site requirements.
  • Assist with the administration of permits, risk assessments, and compliance records.
  • Actively participate in ensuring that all works meet company standards and legal obligations.
  • Work closely with the Real Estate team, Store Operations, Visual Merchandising, and external partners to support project delivery.
  • Act as a reliable point of contact for contractors and suppliers regarding administrative queries and site coordination.
  • Provide occasional on‑site support during out-of-hours works, when required.

About You

• Experience in administration and/or project coordination, ideally within real estate, construction, or retail environments.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Confident with financial administration (purchase orders, invoices, budgeting).
• Excellent attention to detail, with strong record‑keeping and reporting skills.
• Strong communication and interpersonal skills to liaise with diverse stakeholders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project management tools such as MS Project or Planner.
• Highly organized, proactive, and adaptable.
• Strong sense of responsibility and accountability.
• Hands‑on and willing to be present on‑site as needed to support project activities.
• Team player with a collaborative and solution‑focused mindset.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Project Management and Administrative

Industries

Retail Luxury Goods and Jewelry

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