Purchasing Administrator

HR GO Driving; Ashford; On-site; GBP 14,000 - 28,000; Part time

Job summary

A growing logistics company is seeking a part-time Purchasing Administrator in Ashford. The successful candidate will manage supplier communications and processes related to purchasing and production. Responsibilities include acting as the first point of contact for suppliers, processing orders accurately, and liaising with internal teams to ensure timely deliveries. Ideal candidates will have a solid administrative background, strong communication skills, and the ability to manage workflows effectively under pressure.

Qualifications

• Experience in an administration role is necessary.
• Must communicate effectively with suppliers and teams.
• Ability to manage workload and deadlines efficiently.

Responsibilities

• Act as the first contact for suppliers.
• Process purchase orders using the company's system.
• Maintain accurate purchasing records.

Skills

Proven experience in an administration role

Confident communication

Ability to prioritise workloads

Strong organisational skills

Job description

Job Title: Purchasing Administrator (Part time)

Location: Ashford (Due to location, own transport is essential)

Salary: £28,000 per annum (Pro rata)

Hours: Monday to Friday 09:30 - 14:30 (Office based)

Overview

An established, fast-paced business is looking for a Purchasing Administrator to join the supply chain team. The successful candidate will support purchasing and production functions by managing supplier communications, processing orders and goods paperwork, and liaising with internal teams to ensure timely deliveries.

Key Responsibilities

• Act as the first point of contact for suppliers, building and maintaining professional relationships
• Process purchase orders accurately and efficiently using the company's purchasing system
• Process goods in paperwork and ensure all documentation is complete and filed correctly
• Check and collate order acknowledgements, flagging discrepancies or delays
• Liaise with scheduling and production teams regarding delivery updates and changes to lead times
• Monitor order status, follow up with suppliers on outstanding items and provide regular updates to stakeholders
• Maintain accurate purchasing records and assist with month-end reporting and inventory reconciliation

Skills and Experience Required

• Proven experience in an administration role
• Confident communicator able to act as the primary contact for suppliers and to coordinate with production/scheduling teams
• Ability to prioritise workloads, meet deadlines and work accurately under pressure
• Strong organisational skills and a team-oriented approach