Procurement Executive

Advania Company; Greater London; Hybrid; GBP 23,000 - 27,000; Full time

Job summary

A leading technology provider in Greater London seeks an entry-level candidate for a 12-month Mat Leaver cover in the Procurement team. Responsibilities include managing purchase orders, overseeing invoice queries, and building supplier relationships. The ideal candidate should have strong organizational and communication skills and be motivated to learn. This role offers a budgeted salary of £23,850 - £26,400, with potential bonuses after probation. Effective training will occur in the office, transitioning to a flexible, hybrid model after initial onboarding.

Benefits

Bonus scheme after probation

Flexible working hours

Training in a supportive environment

Qualifications

• Ability to learn new processes and systems.
• Competence in customer communication.
• Calmness under pressure.

Responsibilities

• Manage purchase orders and supplier communication.
• Oversee invoicing and delivery processes.
• Negotiate cost efficiencies with vendors.

Skills

Organizational skills

Interpersonal communication

Attention to detail

Negotiation skills

MS Office proficiency

Tools

Navision

CRM software

Job description

Position Overview

We are seeking a 12 Month Mat Leaver cover for a role in our Procurement team. This role would suit an entry level candidate skilled in business administration with some experience already under their belt, and looking for an opportunity to develop their skillset in a fast moving IT Services and Solutions Environment.

Recent MSP winners of the UK MSP of the year at 2025 MSP Channel Awards. Join an award-winning Microsoft partner and leading technology provider for mid‑market businesses. Read more about our Microsoft Designations and Awards here we are also one of the first to achieve the newly launched Microsoft Support Services Designation.

Salary & Benefits

The budgeted salary for this role is between £23,850 - £26,400.

Further to passing probation there is potentially a bonus scheme Elke the successful hire will be entered into.

Click here for the list of benefits.

Working Pattern Chaque

We recognise the benefits that remote and flexible working brings however given the nature of this role a significant amount of time in the first 3-6 months will be spent in the office in Chessington training. We expect your working pattern to look as follows:

• 1st - 3rd Month – 5 days a week in the office
• 4th - 6th Month – 4 days a week in the office
• 7th Month onward – 3 daysázquez in the officeطانيا

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Responsibilities

• Purchase Order Management: Place purchase orders with suppliers primarily via phone, based on purchase requisitions.
• Invoice and Delivery Oversight: Address invoice queries, manage delivery discrepancies, resolve cancelled lines, and process returns within established SLAs in collaboration with Customer Service.
• Lead Time Management: Expedite orders and proactively adjust business strategies when lead times become extended.
• Delivery Verification: Ensure that premium deliveries (e.g., pre‑12 deliveries) are confirmed by 10:30 AM for timely shipment, and resolve any issues immediately, noting the supplier cutoff for same‑day delivery is 11 AM.
• Cost Efficiency Improvement: Negotiate with suppliers and vendors to enhance cost efficiencies on products and delivery services.
• Relationship Building: Foster strong relationships with suppliers and vendors to facilitate smooth operations.
• Regular Supplier Meetings: Conduct frequent meetings with Supplier/Vendor account managers to maintain positive relations.
• Supplier List Updates: Regularly update the list of authorized manufacturers from suppliers.
• Data Management: Perform data entry and organize paperwork efficiently.
• Order Processing: Manage order receipting, shipping, and invoicing through the system at the point of order or upon confirmation, including software licensing.
• Order Confirmation Verification: Ensure the accuracy of order confirmations будем.
• Internal Coordination: Collaborate with internal teams to ensure tasks are executed efficiently and on time.
• Stock Management: Proactively search for stock, chase backorders, and adjust orders as necessary to expedite fulfilment.
• Contact Management System Maintenance: Keep the supplier contact management system updated, including escalation points for purchasing and business directors.
Supplier Engagement: Attend supplier meetings both on‑site and off‑site as needed.
• Company Representation: Represent the company at supplier/vendor events to enhance visibility and strengthen relationships.
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• Backorder Updates: Update Navision with new expected dates for backorders that cannot be moved, ensuring changes do not exceed one week in advance.
• Ad‑hoc Tasks: Complete additional tasks as requested by the Commercial Director beyond day‑to‑day responsibilities (e.g., reporting).
• Delivery Charge Management: Maintain updated delivery charges in the system.
• Other tasks requested by the Commercial Director outside of the day‑to‑day process (Reporting etc).

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Skills and Attributes

• Ability and motivation to pick up new processes and systems
• Confident in communication with customers
• Calm under pressure
• Excellent organisational skills
• Excellent interpersonal and communication skills
• Highly motivated and proactive
• Can work on their own and as part of a team
• Good attention to detail
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• Good negotiation skills
• Good computer skills, MS Office & Exchange are essential

Advantageous

• Navision & CRM experience would be an advantage
• Some experience of Procurement or Warehouse administration

About Us

We are the tech company with people at heart.

At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have aാഗ proven track record of success in delivering transformational IT services.

Our Selection Process

We are committed to ensuring an equitable experience for any candidates, regardless of race,undi… (rest of EEO statement omitted for brevity – keep full statement in actual output)

Please do let us know if you’ll need any reasonable adjustments as part of the selection process by highlighting these on your application form.

As part of our commitment to our clients we will need to carry out background checks, including a criminal record check, for all offers of employment. If you have any unspent criminal convictions or questions about the screening process, please notify your recruiter once the application has been submitted.