Portfolio Analyst | Lease Administration

Colliers International Deutschland Holding GmbH; Bristol; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading real estate services company is seeking a full-time Lease Administrator in Bristol. The ideal candidate will manage client real estate information and assist clients with web-based solutions. Responsibilities include analyzing lease documents, monitoring critical lease information, and maintaining relationships with clients, requiring fluency in English and Polish, alongside intermediate knowledge of French or German. This role offers a hybrid working environment and a comprehensive benefits package, including private healthcare and additional leave for parents.

Benefits

Private healthcare

6 additional days off for parents

Cafeteria programme

Internal training program

Qualifications

• Fluency in English and Polish is a must.
• Intermediate knowledge of French or German is required.
• Previous experience in a real estate company is advantageous.
• Analytical skills and attention to detail are essential.

Responsibilities

• Collect and check lease documents for correctness.
• Analyze real estate documents for accurate lease abstraction.
• Monitor and report on critical dates and lease information.
• Audit abstracts prepared by team members or third parties.
• Administer and maintain alerts for lease portfolios.
• Communicate with global teams and clients as needed.

Skills

Fluency in English

Fluency in Polish

Intermediate knowledge of French or German

Analytical skills

Attention to detail

Good planning and organizational skills

Job description

Company Description

Colliers is a leading diversified professional services and investment management company. With operations in 68 countries, our 22,000 enterprising people work collaboratively to provide expert advice to maximize the potential of property and real assets to accelerate the success of our clients, our investors, and our people. We are at the forefront of the real estate industry, leading the way and backed by an exceptional record of success. We are building for our future – and yours. We strive to build our business at a competitive pace by augmenting internal growth with smart strategic acquisitions that increase market share, expand service offerings, and extend our geographic reach for the benefit of our clients and shareholders. For more than 27 years, Colliers has created value for shareholders that has resulted in superior returns and industry growth. Our people also own significant equity in our business, which brings pride of ownership to everything we do. We are passionate, take personal responsibility and always do what's right for our clients, people, and communities.

Job Description

Position

This is a full-time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

Main responsibilities (under limited supervision):

• Collecting and checking correctness of lease documents;
• Analyzing real estate documents and ensuring complete and accurate lease abstraction to Client’s system/templates;
• Monitoring, tracking and reporting on critical dates and other pertinent lease information such as rent free periods, security deposits, prepaid rent etc.;
• Auditing abstracts prepared by other team members or 3rd parties;
• Administration and maintenance of alerts for portfolios;
• Establish calls and ongoing internal communications cadence with global lease admin account team members and Clients as needed;
• Reconciling invoices related to rent, operating expense, and CPIs; identify any potential savings or discrepancies;
• Create and maintain process manuals for any new clients and/or reports - review, maintain and update existing manuals;
• Producing standard real estate reports, ad hoc reports, and generating research for clients as requested;
• Proactively flag any risks as foreseen. Monitor risks closely and support the relevant teams and Clients in resolving;
• Supporting Client’s in ongoing requests related to their portfolio;
• Draw down and create regular system reports and supporting billing process;
• Assist in improving process efficiency with proactive operational feedback;
• Providing administrative support to other personnel within the department as required;
• Providing additional department-related functions as requested.

Qualifications and experience:

• Fluency in English and Polish is a must;
• Intermediate knowledge of French or German is a must;
• Previous experience in real estate company;
• Analytical skills and attention to detail;
• Good planning and organizational skills;
• Previous experience analysing and abstracting lease documents a strong advantage.

What we offer:

• Full-time position within our Lease Administration team;
• Hybrid model of work;
• International environment, working in English;
• Private healthcare with rehabilitation, 6 additional days off yearly for parents, cafeteria programme and other benefits;
• Internal training program;
• Job in a company that cares about the sustainable development of the organization;
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021, 2022, 2023, 2024 and 2025.

Additional Information

Warsaw office | Colliers