Personal Assistant and Community Relations Executive - 6m FTC

Ameriprise Financial; City of London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A global financial services company is looking for a Personal Assistant and Community Relations Executive to support the Head of Corporate Communications. This role entails managing administrative tasks, community program delivery, and volunteer coordination across EMEA. The ideal candidate should showcase exceptional organizational skills and a proven track record in a leadership administrative role. The position offers growth opportunities and emphasizes work-life balance.

Qualifications

• Track record of administration for a leadership role.
• Strong attention to detail and ability to manage multiple priorities.
• Proficient in MS Office including Excel and Word.

Responsibilities

• Provide comprehensive personal assistant support, including diary management and travel arrangements.
• Manage general team administration and business operations.
• Coordinate volunteering events across EMEA.

Skills

Exceptional organisational skills

Strong attention to detail

Ability to manage multiple priorities

Strong analytical skills

Proficiency in MS Office (Excel, Word)

Track record of administration for a leadership role

Job description

Where you’ll fit in & what our team goals are…

As the Personal Assistant and Community Relations Executive, you will support the Head of Corporate Communications, Regional Lead, EMEA and APAC, and manage our day to day community relations activities for the EMEA region.

How you'll spend your time...

This position combines high-level administrative support with an important role in the administration, organisation and delivery of our community programme in EMEA. This is a unique opportunity to combine executive-level support with values-driven community engagement.

• Provide comprehensive personal assistant support to the Head of Corporate Communications, Regional Lead – EMEA & APAC, including diary management, travel arrangements, and expense management.
• Deliver additional administrative support to the Head of External Communications, EMEA and APAC.
• Manage general team administration and business operations, including organising team meetings and agendas, coordinating finance and budget planning, managing processes and handling invoices and procurement needs.
• Support the broader communications team as necessary, including on organising events and managing sign off processes.
• Oversee administration for community relations activities and the Columbia Threadneedle Foundation, including governance for meetings (agenda preparation, minute‑taking), audit support, and managing sign‑off processes for MOUs with charity partners. Responsible for charity payments, bank account management, and on‑desk account reconciliations.
• Act as the coordinator for volunteering events across EMEA, collaborating with internal teams to deliver meaningful opportunities for over 250 employees.
• Lead community relations initiatives within our EMEA offices, such as annual giving campaigns, day of service, and other engagement activities.

To be successful in this role you will have...

• track record of administration for a leadership role
• exceptional organisational skills
• strong attention to detail
• ability to manage multiple priorities
• analytical skills and financial affinity
• the ability to create relationships and work with different teams both internally and externally
• knowledge of excel and word (MS office in general)
• track record of administration for a leadership role

If you also had this, it would be great…

• experience in organising events and engagement activities
• experience in or a passion for corporate philanthropy
• experience using Trax
• a good eye for design and strong powerpoint skills

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client‑base.

We appreciate that work‑life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Full-Time/Part-Time

Worker Sub Type Fixed Term (Fixed Term)

Job Family Group Unclassified