Personal Assistant - 30 hours a week - 10 month contract

Tilia Homes Ltd; England; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading housebuilder in the UK is seeking a Personal Assistant for a 30-hour-a-week position on a 10-month fixed term contract. The role involves providing administrative support to directors, managing communications, and coordinating induction processes. The ideal candidate will have proficient IT skills, excellent communication abilities, and a keen attention to detail. Join a collaborative team that aims to make a positive difference in the UK housebuilding market.

Benefits

26 days holiday plus bank holidays

Life Assurance

Employee Assistance Programme

Qualifications

• Experience supporting senior management with administrative tasks.
• Ability to engage with colleagues and managers at all levels.
• Self-motivated with a high-quality work delivery.

Responsibilities

• Act as the first point of contact for directors and visitors.
• Coordinate the induction process for new starters.
• Manage communications and monitor emails and calls.
• Facilitate logistical arrangements for meetings.

Skills

Proficient IT skills (Microsoft Office, Outlook)

Excellent written and verbal communication

Attention to detail

Ability to remain calm under pressure

Experience in an administrative support role

Strong team player

Job description

Personal Assistant - 30 hours a week - 10 month contract

Tilia Homes Northern are an ambitious, 5 star housebuilder that put people and the planet at the heart of everything we do. We're dedicated to delivering the best possible standards in design, build quality, and service for our customers.

We’re looking for talented and enthusiastic individuals who will share this passion, to join our team.

Our benefits package includes:

• 26 days holiday with additional bank holidays each full calendar year
• Life Assurance
• Employee Assistance Programme

About The Role

We have an exciting opportunity for a Personal Assistant to join a friendly team working from our Northern and based at our office in Warrington on a 30 hour a week, 10 month fixed term contract.

Duties include :

• Act as an ambassador and first point of contact for directors as well as visitors to the office and all new starters
• Coordinate the induction process for the region; including the facilitation of training in systems and processes and supporting with HR and IT queries
• Liaise with the Divisional Training Coordinator to ensure regional compliance in mandatory training
• Develop and maintain strong internal and external networks, building knowledge of key issues in order to effectively identify and communicate priorities
• Supporting employees with general queries through to resolution
• Ensuring the office is maintained correctly
• Managing the effective running of the office through office equipment and stationary
• Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively
• Facilitates all logistical arrangements and ensure all documentation is prepared in advance of meetings
• Collate and process expenses ensuring compliance with policy and approval process
• Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly
• Manage complaint letters including producing draft responses on behalf of the Managing Director
• Provide cover for colleagues as appropriate
• Any other reasonable duties

About You

• Proficient IT skills, particularly in the use of Microsoft Office packages and Outlook
• Self-motivated to deliver a high quality of work
• Able to take a professional and flexible approach, remaining calm under pressure
• Able to confidently use own judgment and make decisions in order to prioritise and challenge
• Excellent written and verbal communication skills
• Exceptional attention to detail and ownership for the delivery of high quality work
• Experience of working in an administrative support role
• Able to engage with and develop relationships with colleagues and managers at all levels
• Strong team player with a desire to learn and contribute to the success of a busy professional team
• Bringing together two trusted housebuilding brands, Tilia Homes and Hopkins Homes, untypical aims to make a positive difference to the UK housebuilding market and help to provide greater access to homes which are affordable for buyers.