Personal Assistant

Kentucky Fried Chicken (KFC); Ruislip; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading fast-food operator is seeking a highly organised Personal Assistant to support the Directors. In this varied role, you'll manage their schedules, handle correspondence, and assist with both business and personal tasks. The successful candidate needs strong communication and organisational skills, proficient in Microsoft Office, and must handle sensitive information. Join this dynamic environment located in Ruislip, England, and contribute to the smooth operation of the business.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Strong organisational skills with excellent attention to detail.
• Confident communicator with good interpersonal skills.

Responsibilities

• Manage diaries, meetings, and appointments for the Directors.
• Arrange travel, accommodation, and transport.
• Prepare documents, reports, and presentations.
• Support with personal administration related to appointments and vehicle tax.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Confidential information handling

Proficiency in Microsoft Office

Communication skills

Education

Degree (preferred)

Job description

Overview

We are looking for a highly organised and proactive Personal Assistant to support the Directors within DPG, an owner-managed business operating KFC restaurants alongside hotel and property interests. This is a varied and fast-paced role requiring discretion, strong communication skills, and the ability to manage both business and personal priorities effectively.

The successful candidate will play a key role in ensuring the smooth day-to-day running of the Directors’ schedules, administration, and office operations.

Responsibilities

Administrative & Office Support

• Manage diaries, meetings, and appointments for the Directors
• Arrange travel, accommodation, and transport
• Prepare, organise, and file documents, reports, and presentations (using OneDrive)
• Handle calls, emails, and correspondence professionally
• Support the smooth running of office facilities and greet visitors

Personal Assistance

• Support with personal administration such as appointments, vehicle tax, visas, and insurance
• Collate and check credit card bills and invoices across properties
• Assist with ad-hoc personal tasks and errands as required
• Maintain strict confidentiality at all times

Business & Operational Support

• Prepare meeting agendas, minutes, and action logs
• Conduct research (e.g. market rents, supplier information) and compile data
• Liaise with franchisors, property agents, suppliers, and other stakeholders
• Support basic project coordination across the business
• Manage Filling electronically on Key documents and emails in Outlook.

Organisation & Time Management

• Prioritise multiple tasks and manage competing deadlines
• Track key dates, meetings, and deliverables
• Anticipate Directors’ needs and act proactively
• Manage the Directors post and filling needs.

Communication & Relationships

• Act as a key point of contact between Directors and internal/external partners
• Build and maintain positive, professional relationships
• Communicate clearly and accurately on behalf of the business

Skills & Experience Required

• Proven experience as a Personal Assistant or in a similar administrative role
• Strong organisational skills with excellent attention to detail
• Confident communicator with good interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Comfortable handling sensitive and confidential information
• Flexible, adaptable, and able to work in a fast-paced environment
• Degree preferred but not essential