Personal Assistant

3173 Limited; Belfast; On-site; GBP 20,000 - 25,000; Full time

Job summary

A UK pensions expert firm is seeking a Personal Assistant in Belfast to support general office administration, manage front of house reception, and assist with daily tasks. The ideal candidate will have strong organizational skills, attention to detail, and a minimum of 5 GCSEs. This is a full-time role requiring professional integrity and a commitment to confidentiality.

Qualifications

• Previous experience in a busy front of house environment.
• Proven experience in all aspects of office administration.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Support with general office administration including travel arrangements.
• Carry out front of house reception duties.
• Manage office stock control and running errands.

Skills

Organizational skills

Attention to detail

Customer service

Education

At least 5 GCSEs including Maths and English

Educated to minimum A Level standard

Tools

Microsoft Office

Office machinery

Job description

3173 Belfast, Northern Ireland, United Kingdom

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Recruitment Manager - on behalf of The 3173 Group (Dalriada Trustees Limited, Spence & Partners and Mantle)

About Us

3173 is a privately owned UK firm of pensions experts with clients throughout the UK, serviced from offices in London, Belfast, Glasgow, Manchester, Birmingham, Bristol and Leeds.

The 3173 Group of companies includes Dalriada Trustees Limited (Dalriada), one of the UK’s largest professional pension scheme trustee companies; Spence & Partners provides full pension actuarial, consulting, investment consulting and administration services; and Mantle reimagines the traditional models of defined benefit pensions administration and actuarial valuation software.

The 3173 Culture

Our primary aim is to provide interesting, worthwhile and healthy careers for all our people; we believe that this emphasis sets us apart from our competitors.

We are defined by our ethos and by our goal: Our ethos is an individual and collective commitment achieved through carefully balancing responsibility with freedom and flexibility, all of which is underpinned by a willingness to work interdependently. When we get this balance right, it is how we do our best work.

We look after our staff first and foremost, but for a commercial purpose, which is to deliver great service profitably. By focusing on our goal, we provide the best outcomes for pension scheme members, trustees, and employers.

About You

You will work as part of a highly efficient, award-winning busy team and report to our Business Support Manager.

You will have previous experience working in a busy front of house environment. You will have strong organisational skills, excellent attention to detail and the ability to manage multiple tasks and priorities. You will be enthusiastic, have a flexible work attitude and have proven experience of delivering quality customer service to colleagues and clients.

Due to the nature of our business and this role, it is imperative that professional integrity and strict confidentiality is always maintained.

Responsibilities & Criteria

• Support with general office administration, including travel arrangements, meeting rooms bookings and set up, daily post and other admin duties.
• Carrying out Front of House reception duties ensuring a welcoming experience both in person and on the telephone.
• Support the management and day to day running of the office.
• Manage office stock control and running errands, e.g. post, banks, supplies.
• Assist with any delegated ISO27001 tasks, ensuring the office is fully compliant.
• Support others with reasonable tasks as requested (this may be other teams and other areas of the business).

Essential Experience, Knowledge and Qualifications

• At least 5 GCSEs including Maths and English.
• Experience working in a busy environment, managing multiple priorities and tasks.
• Excellent IT Skills and fully competent in Microsoft Office.
• Competent user of general office machinery and equipment.
• Proven experience in all aspects of office administration.
• Experience of working pro-actively and using own initiative to complete tasks.

Desirable Experience, Knowledge and Qualifications

• Educated to minimum A Level standard.
• Familiar with ISO 27001 or similar recognised compliance regulations.
• Working towards a relevant administration or business-related qualification.
• ECDL or equivalent.

Behavioural competencies for the role

• Client Engagement
• Collaborative Working
• Problem Solving
• Planned Approach
• Professional Approach
• Organisational skills
• Clear and Professional Communications
• Exceptional attention to detail
• Adaptable

Circumstances

• Location: Belfast.
• Working hours: Monday to Friday, 37.5 hours per week with additional hours as and when required.
• All roles are subject to a six-month probationary period and all prospective employees are required to complete an Access NI check.
• As part of the pre-hire process the successful candidate will be subject to reference checking security vetting.
• 3173 is an Equal Opportunity Employer.

Applying with a disability or long-term health condition?

As part of our belief that we benefit from the differences among us we are committed to increasing the representation of disabled colleagues and want to remove any barriers or challenges that get in the way of candidates with a disability or long-term health condition from applying to work with us. As part of this commitment, we guarantee to automatically interview anyone with a disability who meets the minimum criteria.

If there is support or an adjustment that we can provide to enable you to be at your best during the recruitment and selection process, we encourage you to advise us in good time so that we may make suitable arrangements. We understand that being open with us may feel uncomfortable so please only share with us the information that you are comfortable to share, and rest assured that we will use this only to provide you with the right support. Any information you give us will be treated completely confidentially. To discuss this further please call 028 9041 2000 and ask to speak to a member of the People & Culture team.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and General Business