PA to Managing Director Zenco Legal · Leicester

Zenco Legal ltd; Leicester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading legal firm in Leicester is looking for an Executive Assistant to provide support to the Managing Director. This crucial role emphasizes business organisation over traditional personal assistant duties. You'll manage priorities, coordinate strategic initiatives, and ensure operational effectiveness, making a significant impact on the firm's success. The ideal candidate will have proven experience in managing complex workstreams and possess excellent communication skills. This role is vital for ensuring that strategy translates into actionable objectives.

Qualifications

• Proven experience as a PA or Executive Assistant supporting senior executives.
• Exceptional ability to manage multiple complex workstreams.
• Strong understanding of business operations.

Responsibilities

• Coordinate business activities and progress strategic initiatives.
• Prepare materials for senior leadership meetings.
• Ensure alignment between departments and manage operational challenges.

Skills

Organisational skills

Prioritisation skills

Commercial awareness

Communication skills

Job description

Key Purpose of the Role

• Structuring, prioritising and coordinating business activities
• Ensuring strategic initiatives progress from decision to delivery
• Acting as a central point of organisation across senior stakeholders
• Proactively identifying risks, gaps, and opportunities within the business

This role is focused on business organisation and forward momentum, rather than diary only or personal support.

Key Responsibilities

Business & Organisational Support

• Act as a trusted organisational partner to the Managing Director, managing priorities across strategic, operational and commercial activities
• Ensure key business initiatives, projects and decisions are tracked, progressed, and delivered
• Monitor progress against objectives and proactively flag delays, risks or misalignment

Strategic Coordination

• Prepare and structure materials for senior leadership meetings, board meetings and strategic reviews
• Capture actions, decisions and outcomes, ensuring follow-up and execution
• Liaise with senior leadership, external partners and stakeholders on behalf of the Managing Director
• Act as a filter and gatekeeper, ensuring focus remains on high-value priorities

Operational Effectiveness

• Design and maintain effective systems, processes and workflows to support the Managing Director and wider team
• Coordinate cross-functional activity, ensuring alignment between departments
• Support planning cycles, including quarterly priorities, annual objectives and business reviews
• Anticipate operational challenges and proactively propose solutions

What This Role Is Not

• This is not a traditional PA role focused on personal errands or lifestyle management
• Minimal emphasis on personal organisation; maximum emphasis on business organisation and impact

Skills & Experience

• Proven experience as a PA, Executive Assistant or a similar role supporting a Managing Director, CEO or senior executive
• Exceptional organisational and prioritisation skills, with the ability to manage multiple complex workstreams
• Strong commercial awareness and understanding of how businesses operate
• Excellent written and verbal communication skills

Desirable

• Experience in a fast paced or growth focused organisation
• Project coordination or operational management experience

Why this role matters

This role is central to the effectiveness of the Managing Director and the performance of the wider business. You will play a critical role in ensuring strategy turns into action, priorities are delivered and the organisation continues to move forward with clarity and pace.