PA and Office Admin

Pureseoul Ltd; City of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading cosmetics company in London is seeking a full-time PA / Office Admin to support senior leadership with scheduling and daily operations. The ideal candidate will have prior experience as a Personal Assistant, excel in multitasking, and possess strong communication skills. In this dynamic role, you will ensure a well-organised and productive workspace while assisting in various office functions. The position offers several employee benefits, including a discount and holiday allowance.

Benefits

20% employee discount

Holiday allowance of 28 days pro rata

Comfy and casual dress code

Company Pension Scheme

Opportunity for professional growth

Qualifications

• Proven experience as a Personal Assistant or similar administrative role.
• Ability to work autonomously and collaboratively.
• Professionalism and discretion when handling confidential information.

Responsibilities

• Manage calendars and travel arrangements for stakeholders.
• Coordinate internal and external communications.
• Maintain an organised office environment.

Skills

Organisational skills

Multitasking

Communication skills

Proficiency in Microsoft Office Suite

Proactive problem-solving mindset

Tools

Google Workspace

Calendar management tools

Job description

Position Overview

Position: PA / Office Admin

Location: London Office (Holborn). In Office required, not a remote position

Schedule: Full time (Mon - Fri, 8 am to 4:30 pm)

Salary: Starting from £32,000 PA

PURESEOUL is the largest Korean cosmetic specialist in the UK. We work directly with some of Korea’s top beauty brands to offer an extensive range of over 2000 Skincare, makeup, hair and body products online and via our offline stores. Since 2019, we have been the go‑to destination for UK K‑Beauty enthusiasts online and offline, with 8K+ 5‑star Trustpilot reviews!

In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day‑to‑day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace.

The ideal candidate will have previous PA experience, be able to hit the ground running and be extremely organised and confident, with a willingness to learn and aspiring to become an Executive Assistant (EA).

Key Responsibilities

• Provide support to multiple stakeholders: Manage calendars, schedule meetings, and coordinate travel arrangements to ensure smooth day‑to‑day operations for key team members.
• Act as the central point of contact: Handle internal and external communications, manage inquiries, and coordinate appointments in a professional and timely manner.
• Oversee day‑to‑day office operations: Maintain a clean, organised, and fully stocked office environment, supporting a productive workspace for the whole team.
• Liaise with suppliers and service providers: Coordinate with vendors to manage office supplies, IT services, and any facility‑related needs.
• Organise team events and meetings: Support the planning and execution of meetings, team socials, and special events including logistics, catering, and set‑up.
• Assist with general admin and documentation: Handle record‑keeping, data entry, and ad‑hoc administrative tasks to help streamline team processes and improve efficiency.
• Support employee onboarding: Help welcome new team members by preparing workspaces, materials, and ensuring a smooth and friendly start.

Frequent Travel Expectations

Although the job is primarily based in Central London, candidates must have the flexibility for both international travel and on‑site work commitments. Travel may be required regularly, overnight, and on short notice for industry events, client meetings, as well as potential extended periods working from our West London warehouse.

Team Collaboration & Flexibility

As part of a small and dynamic team, there will be occasional opportunities to assist with activities outside of core responsibilities, such as helping with store openings, supporting team events, or assisting with ad‑hoc projects. While these tasks are optional, we really value a collaborative spirit and the willingness to step in and support each other when needed.

Who Are We Looking For

• Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast‑paced environment.
• Strong organisational and multitasking skills, with a proactive and problem‑solving mindset.
• Excellent written and verbal communication skills.
• Professionalism and discretion, especially when handling confidential information.
• Ability to work autonomously and collaborate effectively with various team members.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
• A genuine interest in Korean beauty and Skincare.

Perks & Benefits

• 20% employee discount across our online and offline stores
• Holiday allowance of 28 days pro rata
• Comfy and casual dress code
• Company Pension Scheme
• Opportunity for professional growth and development

Due to the high volumes of applications that we receive, we are regrettably unable to personally reply to them all. Therefore, we will only contact successful applicants within a period of two weeks.