Operations Assistant (Maritime)

Thames Skills Academy; Greater London, York and North Yorkshire; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading educational organization is seeking an Operations Assistant to support the Operations Team in London. This is a full-time, on-site position with a working pattern of 4 days on and 4 days off. The ideal candidate will manage administrative duties, maintain operational reports, and ensure compliance with safety management systems. Strong attention to detail and task prioritization are essential skills needed for this dynamic role. Apply now to join a vibrant team in a pivotal position.

Qualifications

• Experience in an administrative role preferred.
• Strong organizational skills are essential.
• Familiarity with company safety management systems is a plus.

Responsibilities

• Act as the first point of contact for the Operations Office.
• Handle operations phone continuously.
• Perform administrative duties including data entry and report preparation.
• Maintain accurate KPI reports and other operational documents.

Skills

Attention to detail

Ability to prioritize tasks

Data entry skills

Communication skills

Tools

Anchor and Helm software

Job description

Safety Tips for Candidate

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City Cruises UK is part of the City Experiences division of the Hornblower Group, a global leader in world‑class experiences and transportation services. We operate public dining and sightseeing cruises as well as private charters for corporate events, birthday parties, weddings, or other special occasions across London and York.

The Operations Assistant assists the Operations Team in the smooth running of the daily Operations.

This position also includes operations administration which requires keen attention to detail, along with the ability to prioritise multiple tasks simultaneously.

This is an on site, full‑time position, on a permanent basis, with a working pattern of 4 days on and 4 days off (07.30 to 19.00).

Responsibilities

• First point of contact for the Operations Office.
• Continuous cover for Operations’ phone.
• Administrative duties to include;
• Assist in the preparation and maintenance of all Operations reports, including;
• Maintaining accurate KPI reports.
• Data entry using proprietary software: Anchor and Helm.
• Recording of MCA hours, to ensure compliance with the working time directive.
• Update daily diary.
• Check and file captain’s daily declaration.
• Prepare and distribute the daily briefing folders for Captains and Mates.
• Recording of staff lateness and sickness.
• Check and file Captains’ log sheets, noting points of concern and reporting to the Operations Manager.
• Maintain the Operations office library of vessel files, including:
  • Drill sheets
  • Repair and maintenance requests
  • Safety equipment certificates
• Maintain and issue the Operations library of controlled SMS publications and documents, including:
  • Safety and Operational Procedures (SOPs) manuals
  • Emergency Procedures Guide (EPG)
  • Operational memorandums
  • Generic and individual Passage Plans
  • PLA notices to Mariners
  • MCGA Notices to Mariners
• Maintain crew attendance/lateness spreadsheet.
• Compliance with the company SMS.
• Issue of crew uniform.
• Be familiar with all the services within the company and our trade customers for day to day running on the pier locations.
• Ensure departmental purchases are made in accordance with Company policy.