Office Manager

Skanska; Cambridge; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm in Cambridge is seeking an Office Manager to oversee daily operations at the Botanic Place project office. This role involves managing diary schedules, coordinating meetings, and maintaining office standards. Ideal candidates should have strong communication and organizational skills, with a preference for those with office management experience. Join us in creating a better society through effective project administration.

Qualifications

• Strong interpersonal skills with excellent communication.
• Organizational skills with office management experience preferred.
• Ability to prioritize and manage multiple tasks effectively.

Responsibilities

• Manage daily operations of the project office.
• Oversee administration processes and ensure proper setup for the staff.
• Assist project staff with diary management and coordination of appointments.

Skills

Microsoft Word

Outlook

Excel

PowerPoint

Excellent communication

Time management

Organizational skills

Interpersonal skills

Problem-solving

Job description

Skanska, one of the world’s leading project development and construction groups, is aninclusive and responsible business that is helping to build a better society.

We are looking for an Officer Manager to join our Building team based in Cambridge.

Working as an Office Manager you will be the first point of contact for the site office and oversee the day-to-day management and efficient running of the Botanic Place project office and maintain general upkeep of work areas within budgetary requirements. To ensure the facilities on site are managed and maintained to a high standard and help to present Skanska as a highly professional and well organised company. The role will involve diary management and the recording of leave for the team, organisation of meetings and appointments which will involve liaising with internal and external parties while booking and assisting with travel and accommodation.

What you’ll do:

• Set up the administration processes for the site and project, maintain these and make sure all staff are aware of them.
• Helping with the set up and induction of new starters including IT Accounts & Equipment issuing of welcome pack.
• Assist with diary management for project staff while tracking holidays and identify possible issues to PD.
• Liaise with central and head office PA’s and site secretaries as required to make sure relevant data for the project is received and communicated back in kind.
• Maintaining the general upkeep of the site office to a high standard and making sure all staff have the required equipment and facilities available to complete their roles and that it is safe for use.

What you'll bring to the role:

• Competent with Microsoft Word, Outlook, Excel & PowerPoint
• Excellent communication & strong interpersonal skills
• Excellent organisational & time management skills with office management experience preferable
• Able to prioritise and multi-task effectively
• Excellent ability to work to deadlines
• Effective and efficient problem solver

Equal opportunities

We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.

We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.

Reasonable adjustments

We would like you to perform at your best at every stage of our recruitment process. Please contact us using [e-mail] or call 0330 105 2000 – Option 5 & 1, if you require any adjustments that would support you throughout your application.

More information about the role

Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: [e-mail]

The closing date for this vacancy may be subject to change any time at the sole discretion of the business.

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.