Office Coordinator

CATS Global Schools Group; Cambridge; On-site; GBP 25,000 - 30,000; Full time

Job summary

An educational institution in Cambridge is seeking an Office Coordinator to manage operational functions and support day-to-day activities at the head office. Responsibilities include managing reception, coordinating office supplies, and ensuring compliance with safety regulations. The ideal candidate will possess strong administrative skills and professionalism. This full-time role offers various employee benefits, including a cycle to work scheme and financial wellbeing support.

Benefits

Cycle to work scheme

Tech scheme

Car scheme

Free flu vaccine

Employee Assistance Programme

Enhanced maternity and paternity pay

Qualifications

• Experience working in a global education business is desirable.
• Experience managing a cross-functional office is desirable.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Manage the HQ reception desk and handle incoming/outgoing mail.
• Monitor and record office expenditure like stationery.
• Coordinate Health and Safety inductions for new staff.

Skills

Strong administrative skills

Professionalism and excellent customer service

Strong written and spoken English

Attention to detail

Proficient in Microsoft Office

Job description

Office Coordinator – Join CATS Global Schools

Role Overview

This full‑time role is based in our head office in Cambridge, UK. The Office Coordinator manages the operational functions of the head office, ensuring smooth and effective day‑to‑day support activities.

Main Responsibilities

• Manage the HQ reception desk: visitors, contractors, couriers, post, deliveries and incoming/outgoing mail; handle head office phone.
• Produce Salto access cards for new starters and disable leavers’ cards.
• Monitor and record office expenditure, including stationery and printer paper.
• Lead on and support HQ initiatives and events such as wellbeing days, Christmas events, birthdays, cards/flowers, etc.
• Maintain meeting room calendars; order refreshments/snacks as directed.
• Arrange and coordinate testing for office equipment (e.g., PAT testing).
• Support the HR team with duties as directed.
• Act as first‑line responder for all office‑related queries from employees.
• Ensure data handling complies with the company’s data protection policy.
• Liaise with third parties to manage facilities and maintenance.
• Arrange Health and Safety inductions and DSE assessments for new staff.
• Manage head office operational contracts and purchases (water coolers, office plants, kitchen supplies, furniture, coffee machine, etc.).
• Manage head office taxi accounts.
• Serve as Health and Safety representative for the head office.
• Undertake Fire Marshal and First Aid training; act as principal Fire Warden and First Aider.
• Act as key holder with responsibility for building security.
• Uphold fire alarm test records and arrange quarterly fire evacuation drills.
• Support line managers with onboarding duties.

Person Specification

Experience

• Experience working in a global education business – desirable.
• Experience managing a cross‑functional office – desirable.
• Understanding of core business functions and their interactions.
• Ability to manage multiple projects simultaneously.

Skills

• Strong administrative skills; manage busy workload, prioritise and meet tight deadlines.
• Professionalism and excellent customer service skills.
• Strong written and spoken English.
• Attention to detail, cultural awareness and sensitivity.
• Proficient in Microsoft Office.

Behaviours

Team player with willingness to support other areas within the company.

Benefits

• Cycle to work scheme
• Tech scheme
• Car scheme
• Free flu vaccine via Healthshield
• Free eye tests
• Financial wellbeing support via WageStream
• Employee Assistance Programme
• Group income protection
• GP24 – GP Access for all
• Health Cash Plan
• Death in Service
• Long service awards
• Employee referral scheme
• Enhanced maternity and paternity pay

Our Commitment to Inclusion and Diversity

We are committed to diversity, inclusion and belonging. Building on our core values we pledge to deliver events, guest speakers and focus groups to make CATS Global Schools an employer of choice for all.

Safeguarding

Appointment is subject to satisfactory completion of safer recruitment employment checks in line with KCSIE guidelines, including references, DBS and relevant international checks.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative