Legal Support Assistant - Business Crime & Regulatory

JMW Solicitors LLP; City of London; On-site; GBP 20,000 - 30,000; Full time

Job summary

A law firm in London is seeking a Legal Support Assistant for their Business Crime & Regulatory team. The role involves providing administrative support including case management and liaising with third parties. The ideal candidate will be organized, adaptable, and able to work well under pressure. Experience in a support role is beneficial but not required. This position offers a career in a fast-paced environment with a comprehensive benefits package.

Benefits

25 days' annual leave

Travel Insurance

Death In Service - 3 x basic salary

Private Medical Insurance

Income Protection

Interest-free travel pass/parking loan

One-hour early finish once a month

Two days a year for charitable work

Participation in sports teams and social events

Employee Assistance Programme

Qualifications

• Motivated individual with a positive attitude.
• Experience in a support role is advantageous.
• No previous legal sector experience required.

Responsibilities

• Assisting with file maintenance including opening and closing processes.
• Managing fee earner’s diaries and scheduling meetings.
• Preparing billing guides and coordinating expenses forms.
• Liaising with third parties on criminal and police misconduct cases.
• Communicating effectively with the BCR team and department.

Skills

Proactive approach

Ability to work under pressure

IT literacy

Confidentiality and integrity

Adaptability to changing tasks

Tools

CMS systems like Proclaim, i-Manage, In-Tapp

Job description

Legal Support Assistant - Business Crime & Regulatory

JMW's Business Crime & Regulatory department are looking for an organised and adaptable individual to join our growing Professional Misconduct team as a Legal Support Assistant, providing case management administrative assistance to our team of lawyers.

The successful candidate will be motivated by working in a very fast-paced environment, with a positive attitude, and a strong team player who works well under pressure and facing unexpected deadlines. No previous legal sector experience is required but experience of working in a support role will be advantageous.

Key Duties and Responsibilities Include:

• Assisting with ensuring that all files are maintained, to include opening and closing processes and filing of relevant documents
• Managing fee earner’s diaries including organising and scheduling meetings, appointments, as well as taking an active role in arranging and sometimes attending marketing activities etc
• Responsiblity for ensuring that any incoming document production tasks are monitored and are completed within the required time frames
• Preparing billing guides and draft bills (with fee earner input) and supporting the team in managing effective and timely billing processes
• Liaising with third parties in relation to criminal and police misconduct cases, i.e. dealing with clients, Fed Reps, counsel’s chambers, CPS, insurers and other third parties. (POINT 5)
• Preparing expenses forms, gaining approval and submitting to accounts in accordance with deadlines; Assist with payments processing for third parties in a timely manner
• Communicating and coordinate effectively with the BCR team, and Legal Support Team Leader including during staff shortages where support to the wider department will be necessary
• Communicating with colleagues and clients of the firm in a professional and courteous manner
• Other duties within the scope of responsibility and ability, as required; such as assisting department management team in the coordination of recruitment and departures working alongside relevant cross-departmental functions (HR/IT), and trainee and work experience rotations in collaboration with central departments, event planning , and the management and general organisation of the department

Knowledge, Skills and Experience Required:

• Skills required to work with a proactive approach and the ability independently work well under pressure and when facing unexpected deadlines/workloads
• Be able to prioritise your own workload and stake holder requirements effectively
• Adaptable to changing work tasks
• IT literate
• Ability to demonstrate utmost confidentiality and integrity as role holder may, at times, where appropriate, be required to support the Departmental Head with sensitive managerial information
• History of working with CMS systems such as Proclaim, i-Manage and In-Tapp, however adequate training will be provided for candidates considered to bear excellent learning and adaptability skills
• Experience with Business Crime and Regulatory specialism within the legal sector, however, for candidates showing adaptability and keen to learn and add value, consideration will be given and adequate training and support to develop

Working for JMW

As well as a rewarding career, JMW offers its colleagues many other opportunities and benefits, including:

• A minimum of 25 days' annual leave (increasing with length of service) plus office closure between Christmas and New Year
• Travel Insurance – covering you and eligible family members
• Death In Service - 3 x basic salary
• Private Medical Insurance (subject to opting in) and option of contributing to add eligible family members
• Income Protection - cover of up to 75% of salary
• Access to an interest free travel pass/parking loan
• A one-hour early finish, one Friday a month
• Two days a year to do charitable work, with a huge variety of events to get involved in
• The opportunity to participate in sports teams, hobby clubs, and social events
• Access to our Employee Assistance Programme and trained Mental Health First Aiders