Legal Secretary PA

Stephenson Jones; York; On-site; GBP 25,000 - 35,000; Full time

Job summary

A well-regarded legal practice in York is seeking an experienced legal secretary to provide administrative support to a property lawyer. The role involves managing documents, scheduling, and effective communication with clients. Ideal candidates will have proven experience in a legal environment, excellent organizational skills, and proficiency in Microsoft Office Suite. This is a great opportunity to support legal professionals in a dynamic environment.

Qualifications

• Proven experience as a Legal Secretary or in a similar administrative role.
• Strong ability to multitask and manage competing priorities.
• Excellent written and verbal communication skills.
• Competent in using office software applications.

Responsibilities

• Provide comprehensive administrative support to legal professionals.
• Prepare, proofread, and format legal documents.
• Conduct audio typing and transcribing of legal documents.
• Maintain an organised filing system for documents.
• Communicate effectively with clients and colleagues.
• Assist in preparation for court hearings and meetings.

Skills

Organisational skills

Excellent communication skills

Proficient in audio typing

Time management

IT skills (Microsoft Office Suite)

Tools

Microsoft Excel

Microsoft Outlook

Job description

Our client is a leading, highly regarded legal practice based in the York region. This firm has a well below average turnover of staff, a dedicated team of lawyers and support staff well established with a strong client base. They are seeking a fully experienced legal secretary to work alongside a highly skilled property lawyer (and office dog!).

Responsibilities

• Provide comprehensive administrative support to legal professional, including managing calendars and scheduling appointments.
• Prepare, proofread, and format legal documents, correspondence, and reports with a high degree of accuracy.
• Conduct audio typing and transcribing of legal documents as required.
• Maintain an organised filing system for both electronic and paper documents, ensuring easy retrieval of information.
• Communicate effectively with clients, colleagues, and external parties, demonstrating professionalism at all times.
• Utilise IT tools such as Microsoft Excel and Outlook to manage data and correspondence efficiently.
• Assist in the preparation for court hearings and meetings by gathering necessary documentation and materials.
• Manage time effectively to prioritise tasks in a fast-paced environment while meeting deadlines.

Experience

• Proven experience as a Legal Secretary or in a similar administrative role within a legal environment is preferred.
• Strong organisational skills with the ability to multitask and manage competing priorities effectively.
• Excellent communication skills, both written and verbal, with a focus on clarity and professionalism.
• Proficient in audio typing, with a good understanding of legal terminology.
• Competent in using office software applications including Microsoft Office Suite (Excel, Outlook) to enhance productivity.
• Strong time management skills with an ability to work independently as well as part of a team.

If you are passionate about supporting legal professionals and possess the necessary skills to thrive in this role, we encourage you to apply for this exciting opportunity.

Our Ref 45/24

Stephenson Jones Legal will respond to all successful applicants within 7 working days. If you have not been contacted, you have been unsuccessful on this occasion