Junior Purchase Ledger Assistant

Personio GmbH; Greater London; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

A leading media company is seeking a Junior Purchase Ledger Assistant for their London office, supporting day-to-day financial operations. Key responsibilities include coding invoices, handling supplier queries, and assisting during month-end processes. The ideal candidate will have a keen attention to detail, excellent communication skills, and proficiency in relevant software. Benefits include 25 days of annual leave, private medical scheme, and a generous pension plan, making this an attractive opportunity for candidates looking to grow in the finance sector.

Benefits

25 days annual leave

1 birthday day off

Private Medical Scheme

Employee Assistance Programme

Life Assurance

Generous Employer Pension contributions

Group Income Protection Scheme

Fun work environment

Qualifications

• High level of attention to detail is essential.
• Excellent written and verbal communication skills.
• Ability to prioritize and plan according to deadlines.

Responsibilities

• Support day-to-day purchase ledger tasks.
• Download invoices and credit notes for authorisation.
• Accurately code invoices and enter them into the system.
• Assist with supplier and staff queries via email and phone.
• Maintain invoice records and ensure proper filing.
• Support month-end processes under supervision.
• Process staff expense claims and prepare remittance advice.
• Aid in implementing and using the invoice approval system.
• Collaborate with Accounts team for smooth workflow.

Skills

Attention to detail

Communication skills

Ability to prioritize

Flexibility

Education

AAT qualified or working towards

Tools

Access Dimensions

Ad Depot System

Job description

Your mission

We are looking for a Junior Purchase Ledger Assistant to join our team in the London office.

Location: London Office (Hybrid)

Contract: Permanent Full Time, 5 days per week (35 Hours)

Key Responsibilities

Duties to include but not limited to:

• Support the Purchase Ledger Controller with day-to-day purchase ledger tasks.
• Download invoices and credit notes from the shared email inbox and distribute them to the appropriate departments for authorisation.
• Accurately code invoices to the correct nominal codes and enter them into the purchase ledger system (Access Dimensions).
• Assist with responding to basic supplier and staff queries via email and telephone, escalating more complex matters as required.
• Help maintain invoice records and ensure all documentation is filed correctly and promptly.
• Support with reconciling supplier statements by checking for missing invoices and assisting with chasing outstanding items.
• Provide administrative support during month-end processes, including preparation of reconciliations under supervision.
• Assist with the monthly payment run, including preparing remittance advice for distribution by email or post.
• Process staff expense claims, including coding and entering them into Access Dimensions, ensuring queries are escalated as needed.
• Aid in the implementation and ongoing use of the invoice approval system, including basic troubleshooting and user support.
• Work collaboratively with the Accounts team and other departments to ensure smooth workflow and timely processing of financial documents.

Your profile

• Previous and relevant experience in Purchase Ledger (highly desirable but not essential).
• Ability to prioritise, plan, and be flexible in accordance with work responsibilities to meet deadlines.
• Accurate and numerate with a high level of attention to detail (essential).
• Excellent communicator, both written and verbal, with effective communication skills at all levels.

Experience

• IT literate with a comprehensive understanding of Windows-based programs.
• Good working knowledge of IT accounting packages (Ad Depot System and Access Dimension are advantageous).

Qualifications

• AAT qualified or working towards (desirable but not essential).

Benefits

• 25 days annual leave per year (for full time employees)
• 1 birthday day per year
• Private Medical Scheme
• Employee Assistance Programme
• Life Assurance currently 6 x salary
• Generous Employer Pension contributions
• Group Income Protection Scheme
• Plus all of the perks of working for a fun media company!