Information Liaison (Document Controller) – Maternity Cover KBS Maritime KBS Maritime

KBS Maritime Limited; Portsmouth; On-site; GBP 28,000 - 31,000; Full time

Job summary

A dynamic joint venture in asset management located in Portsmouth seeks an Information Liaison (Document Controller) for maternity cover. The successful candidate will support document handling, provide guidance on industry best practices, and drive improvements in information management. Candidates should have hands-on experience with document management tools like SharePoint and knowledge of ISO19650 standards. A competitive salary and various benefits, including holiday and professional development, are offered in a supportive work environment.

Benefits

25 days holiday plus bank holidays

Enhanced pension scheme

Life assurance

Internal benefits and discounts programme

Cycle to work scheme

Group income protection

Flexible parental benefits

Continued professional career development

Kudos reward opportunities

Occupational Health & Wellbeing Services

50% off entry into the Historic Dockyard

Qualifications

• Hands-on experience with document management tools.
• Previous work as a Document Controller in facilities management or construction.
• Understanding of documentation standards, particularly ISO19650.

Responsibilities

• Support handling of digital documents across various stores.
• Provide expert guidance on information management practices.
• Advise teams on documentation requirements and quality assurance.

Skills

Document management tools

Proficiency in Excel

Proficiency in Word

ISO19650 standards

Data integrity management

Tools

SharePoint

Job description

Job Title

Information Liaison (Document Controller) – Maternity Cover

Location

Portsmouth (HM Naval Base)

Service Area

SHEQ & Transformation, IM&T

Hours of Work

37 Per week

Salary

£28,000 – £31,000

What You’ll be doing

As an Information Liaison, you’ll be a key contributor within the Base Information Management Team, supporting the effective handling of digital documents across working, published, and archived stores. You’ll provide expert guidance to teams across KBS Maritime, helping them manage their information in line with industry best practice. From processing digital content into the KBS Common Data Model (CDM) to maintaining metadata quality and supporting document control, your work will help protect critical asset documentation and ensure compliance with defined policies.

You’ll collaborate closely with stakeholders, building trusted relationships with information owners, stewards, and users to centralise unstructured data and embed best practice across the organisation. You’ll also advise teams on documentation requirements, support quality assurance activities, and ensure information security standards are met, especially when documents are shared externally. Furthermore, this role will be vital in driving consistency, improving data integrity, and enabling smarter information management across the business.

You’ll Have

You’ll bring hands‑on experience with document management tools like SharePoint and have previously worked as a Document Controller in facilities management or construction environments using modern, BIM19650‑compliant systems. Your understanding of documentation standards (particularly ISO19650) will enable you to apply best practice methodologies confidently across varied information sets.

Alongside your technical expertise, you’ll be skilled in providing advice and support to both internal teams and clients on all aspects of documentation management. Proficiency in Excel and Word will support your day‑to‑day tasks, while your ability to manage metadata, ensure data integrity, and navigate complex systems will make you a trusted resource in driving effective information governance.

About you

As a confident and approachable professional, you’ll build rapport easily and take time to explain technical requirements clearly. By applying procedures with flexibility, you’ll communicate with clarity, and actively listen to others, creating strong, respectful relationships across teams. With a keen analytical mindset and an organised approach to planning, you remain composed under pressure and consistently drive for improvement, even when faced with challenges. Also, your initiative and alignment with company values make you a trusted and influential presence in the workplace.

Additionally, you’ll be comfortable working independently and can confidently challenge non‑conformance when needed. With understanding of the long‑term vision for asset data management, you’ll contribute to its delivery by modelling best practices and helping others adopt them.

You’ll get

• A competitive salary
• 25 days holiday plus bank holidays (pro rata’d dependant on successful start date)
• Enhanced pension scheme
• Life assurance
• Access to our internal benefits and discounts programme for all colleagues
• Cycle to work scheme
• Group income protection
• Flexible parental benefits (if applicable)
• Access to our Internal employee assistance network, giving you the opportunity to reach the heights of success within your new position.
• Continued professional career development
• Kudos reward opportunities (internal achievements scheme)
• Occupational Health & Wellbeing Services
• 50% off entry into the Historic Dockyard

Application process

Applications are urged to apply prior to the advertising closing date of Friday 9th January. For all queries, please contact [e-mail] in the first instance who will advise accordingly.

About Us

At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty’s Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy.

With almost two-thirds of the Royal Navy’s surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting‑edge infrastructure that’s unlike any other.

By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK’s National Defence and Security. But it’s not just about the work – at KBS Maritime, we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.