Group Administration Coordinator

Spear & Jackson Group; Sheffield; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A leading administration and fleet management company in Sheffield is seeking a Group Administration Coordinator. This role involves managing the company vehicle fleet, coordinating travel arrangements, and organizing corporate events. The ideal candidate will have strong organizational, communication, and Microsoft Office skills. Experience in fleet management is a plus. This position offers flexible working patterns and the chance to work closely with senior leaders across the business.

Qualifications

• Experienced administrator, executive or personal assistant.
• Ability to manage multiple priorities independently.
• Experience in fleet management is advantageous.

Responsibilities

• Coordinate and deliver UK Group administration and business support.
• Manage the Group’s vehicle fleet and oversee contracts and leases.
• Coordinate UK and international travel and accommodation.
• Manage corporate and executive events logistics.
• Support HR and wider Group administration.

Skills

Highly organized

Strong communication

Relationship-building

Commercial awareness

Microsoft Office skills

Numeracy

Job description

Atlas Site, Sheffield (1 day per week from home)

Part-time or Full time, 30-37 hours over 5 days / Permanent

Looking for a hands-on administration and fleet role where you can drive real improvements?

S&J Group is seeking an experienced Group Administration Coordinator to join our team. Reporting to the Group Head of HR, with a dotted line to the Group CFO, you will coordinate and deliver UK Group administration and business support, while supporting senior leaders across the business. Key responsibilities include company vehicle fleet management, travel and accommodation coordination, and the planning of meetings and events.

This is a high-profile, varied role offering autonomy, responsibility, and close collaboration with senior leaders, contributing to the smooth operation of the wider business.

You will manage the Group’s vehicle fleet, acting as the main contact for fleet providers, overseeing contracts, leases, allocations, insurance, fuel cards, driving licence checks, EV charging, and all motoring-related matters in line with policy and legal requirements.

As the lead contact with our agents, you will coordinate UK and international travel and accommodation, managing provider relationships, ensuring passport/visa compliance, tracking CO₂ data, and maintaining accurate records for reporting and invoicing. You will visit and engage with local hotels to assess suitability and negotiate preferential rates as needed.

Event coordination is another core focus, covering corporate and executive events such as quarterly Executive meetings and the annual Christmas event. You will manage venues, catering, schedules, and logistics, working closely with the CEO, CFO, Chairman, and Executive Team.

Additional responsibilities include supporting HR and wider Group administration, preparing dashboards, managing the corporate eyecare scheme, colleague gifting, internal communications, ordering supplies, and acting as an authorised company credit card user, while handling sensitive information with discretion.

As an experienced administrator, executive or personal assistant, you will be highly organised and able to manage multiple priorities independently. Strong communication, relationship-building, commercial awareness, numeracy, and Microsoft Office skills are essential - particularly with Word and Excel.

Experience in fleet management is highly advantageous, along with the ability to coordinate travel and plan events. You will be a real go-getter with a passion to get stuck in!

If this sounds good, please email a covering letter outlining your preferred working pattern and salary expectations, along with a copy of your CV, and tell us why this is the role for you ([e-mail]).