Global Mobility Operations Specialist

Astellas Pharma Inc; Addlestone; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading global healthcare company is seeking a Global Mobility Operations Specialist based in London. This role involves supporting the Global Mobility team with administrative tasks, including tax and payroll documentation, while working in a hybrid model. Candidates should have strong numeracy skills, be highly organized, and previous experience in Global Mobility/HR is preferred. Fluency in Japanese is a plus. This is a permanent full-time position.

Qualifications

• Experience in Global Mobility/HR is preferred.
• Fluency in Japanese is highly desirable.
• Understanding of assignment lifecycle and pay structures.

Responsibilities

• Support preparation of documentation for tax and immigration compliance.
• Generate reports from the Global Assignment Management System.
• Create assignment package documents and maintain records.

Skills

Strong numeracy and Excel skills

Highly organised with prioritisation skills

Tools

Global Assignment Management System

HRIS

Job description

Overview

Global Mobility Operations Specialist at Astellas Pharma. Based in London, UK, hybrid working model available. The role supports operational efficiency in Global Mobility by managing administrative tasks, maintaining records, and documenting processes.

About Astellas

At Astellas, experience is coupled energised with a relentless challenger spirit. Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. Patient Centricity is a guiding principle for action across all staff, teams and divisions. We combine the resources of a large company with the agility of a start-up to deliver impactful healthcare solutions.

The Opportunity

As the Global Mobility Operations Specialist you will: - create and maintain assignment letters, balance sheets, cost estimates, and compliance evaluations;

• handle tax and payroll records;
• assist with one-off reporting requests;
• streamline Global Mobility processes to improve efficiency, reduce complexity, and update local processes into global processes.

This position reports to the Global Mobility Specialist and sits within the Human Resources Global Mobility team. It is based in London, UK.

Hybrid Working

Astellas recognises work/life balance and offers a hybrid working solution with time in the office and the flexibility to work from home. Hybrid arrangements may vary by location and in line with Responsible Flexibility Guidelines.

Key Responsibilities

• Provide support to the Global Mobility team in preparing documentation required for tax, social security, and immigration compliance. Assist with tax return processes, monthly payroll activities, and annual payroll events such as Short-Term Incentives (STI), Long-Term Incentives (LTI), share plans, and merit increases.
• Generate and share reports from the Global Assignment Management System; monitor and update the system as required.
• Create assignment package documents (Assignment Letter, Balance Sheet, Cost Estimate); ensure timely payment of invoices, maintain records, raise purchase orders, and flag discrepancies with relevant parties.
• Support project-related administrative tasks.
• Deliver Global Mobility BAU processes and administrative tasks; collaborate with team members to document Global Mobility processes.

Essential Knowledge & Experience

• Strong numeracy and Excel skills.
• Highly organised with the ability to prioritise workload and meet deadlines.

Preferred Experience

• Fluency in Japanese is highly desirable.
• Previous Global Mobility/HR experience.
• An understanding of the assignment lifecycle and typical assignment pay structures.
• Exposure to monthly assignee payroll processes.
• Experience using an assignment management system or HRIS.

Additional Information

• This is a permanent full-time position.
• This position is based in the UK.
• This position follows a hybrid working model with a blend of home and office work; role may require a minimum of 1 day per quarter in the local office. Applicants must be located within a commutable distance of the office.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.