Fleet Sales Administrator

Arnold Clark Group; Glasgow; On-site; GBP 22,000 - 28,000; Full time

Job summary

A major automotive company in Glasgow is seeking a detail-oriented Sales Administrator to ensure accurate vehicle stock records and manage sales documentation. The ideal candidate will have exceptional communication and organisational skills, thrive in a fast-paced environment, and enjoy collaborating with team members. This full-time role offers competitive benefits including generous annual leave and private healthcare. Applicants should be prepared to handle tasks like taxation of sold vehicles and production of sales invoices.

Benefits

33 days’ annual leave

Flexible leave

Generous employee discounts

Private healthcare

Workplace pension

Qualifications

• High level of organisation and accuracy required.
• Ability to work well with others and under pressure.

Responsibilities

• Ensure vehicle stock records are accurate and up to date.
• Confirm vehicle stock details are correct.
• Obtain and file appropriate vehicle documents securely.
• Tax sold vehicles timely for customer delivery.
• Produce vehicle sales invoices that match orders.
• Ensure all vehicle sales documentation is correct.

Skills

Fantastic communication skills

A high level of organisation

Strong attention to detail

Ability to multi-task

Team player

Tools

Microsoft Office (Excel)

Job description

We offer

• 33 days’ annual leave
• Flexible leave
• Generous employee discounts
• Private healthcare
• Workplace pension
• …and much more

Hours

Full time: Monday – Friday 8.30am – 5pm

About the role

Working in our busy, fast-moving Sales Administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date.

Reporting to the Fleet Sales Supervisor, you will also ensure that vehicle sales are taxed and invoiced efficiently to ensure a smooth customer experience.

For this role, you will need a high level of organisation and accuracy, as well as the ability to work well with others.

Day-to-day duties

• Bringing purchased vehicles into our stock records in an accurate and prompt manner
• Confirming all vehicle stock details recorded are correct
• Ensuring appropriate vehicle documents are obtained, recorded and securely filed
• Carrying out the taxation of sold vehicles in time for customer delivery
• Producing accurate and timely vehicle sales invoices that match the signed customer order form
• Ensuring all vehicle sales documentation is correct and vehicle payment is received
• Gaining an understanding of manufacturer systems and bonuses for new vehicles

Essential skills

• Fantastic communication skills
• A high level of organisation and the ability to multi-task
• Strong attention to detail
• Ability to stay calm and work accurately, even under pressure
• Team player who can also work on their own initiative

Nice to have (but not essential)

• Knowledge of Microsoft Office, particularly Excel

Our Culture

Arnold Clark is committed to creating a diverse and inclusive workplace. We strive to create an environment where collaboration, unique perspectives and multiple approaches are celebrated. We care about our employees and our communities, we nurture talent and encourage ambition, and we are passionate about people who take pride in their work. Our employees are at the heart of everything we do – diverse in our make-up, united in our goals.

To find out more about Life at Arnold Clark, visit our website.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.